PA

Randstad Malaysia; Kuala Lumpur; Vor Ort; MYR 90.000 - 130.000; Vollzeit

Zusammenfassung

Randstad Malaysia is seeking an experienced Executive Assistant to provide dedicated support to the Group Chief Executive Officer. The role acts as the CEO’s right hand, coordinating high-level corporate matters, personal tasks, and day-to-day operations in a fast-paced environment.

You will manage complex calendars, coordinate confidential communications, and oversee hospitality for visiting stakeholders. The position emphasizes discretion, initiative, and a hospitality-minded approach in a

Qualifikationen

• 5 to 8+ years of dedicated Executive Assistant / Personal Assistant experience directly supporting a C-Suite executive, Founder, or Managing Director.
• Proactive follow-up style and strong organizational instincts—able to manage demanding schedules, anticipate executive needs, and keep priorities on track.
• Strong hospitality mindset with excellent interpersonal warmth, poise, and high-touch hosting capability.
• High agility, sound judgment, and problem-solving skills to manage sudden schedule shifts smoothly.
• Excellent verbal communication skills; proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Absolute integrity and discretion in handling sensitive corporate and personal matters.

Aufgaben

• Executive Priorities & Calendar Management: Take full ownership of complex business, personal, and board calendars; resolve scheduling conflicts, protect preparation time, and manage communication flow with tact and confidentiality.
• Meetings & Business Follow-Through: Coordinate MEXCO, leadership, and board-related meetings; prepare briefs, agendas, and presentation materials; track key action items and follow through with department heads to keep deliverables on schedule.
• VIP Hospitality & Stakeholder Relations: Host directors, business associates, and high-profile guests with exceptional warmth and protocol; oversee executive hosting setups, personalized gifting, and event readiness.
• Travel & Logistics Planning: Arrange comprehensive domestic and international travel, accommodation, itineraries, and transport with contingency planning.
• Lifestyle & Personal Support: Discreetly coordinate agreed personal appointments, family-related logistics, and executive office tasks with high autonomy.

Ausbildung

Bachelor Degree

Jobbeschreibung

about the company

Our client is a well-established property development group recognized for delivering landmark commercial and integrated developments across the Klang Valley. Operating with an agile, entrepreneurial mindset and an organizational culture built on hospitality and excellence, the group is backed by visionary leadership and strategic corporate networks. Their executive office in Kuala Lumpur serves as a key strategic hub steering high-level stakeholder relations, new project growth, and executive operations.

about the job

In this executive support role, you will serve as a trusted business partner and right hand to the Group Chief Executive Officer (CEO), bridging high-level corporate coordination with hands-on personal assistance. Operating in a fast-paced environment where priorities evolve quickly, you will take full ownership of executive schedules, stakeholder hospitality, business follow-through, and day-to-day office operations.

• Executive Priorities & Calendar Management: Take full ownership of complex business, personal, and board calendars; resolve scheduling conflicts, protect preparation time, and manage communication flow with tact and confidentiality.

• Meetings & Business Follow-Through: Coordinate MEXCO, leadership, and board-related meetings; prepare briefs, agendas, and presentation materials; track key action items and follow through with department heads to keep deliverables on schedule.

• VIP Hospitality & Stakeholder Relations: Host directors, business associates, and high-profile guests with exceptional warmth and protocol; oversee executive hosting setups, personalized gifting, and event readiness.

• Travel & Logistics Planning: Arrange comprehensive domestic and international travel, accommodation, itineraries, and transport with contingency planning.

• Lifestyle & Personal Support: Discreetly coordinate agreed personal appointments, family-related logistics, and executive office tasks with high autonomy.

about the manager/team

You will report directly to an energetic, personable, and visionary Group CEO who values open communication, agile execution, and active networking. The executive office operates with high autonomy, camaraderie, and mutual respect. You will collaborate closely with C-suite leaders and cross-functional department heads within a professional, hospitality-driven setting where your proactive follow-up and organizational ownership will be directly relied upon.

about the requirements

• 5 to 8+ years of dedicated Executive Assistant / Personal Assistant experience directly supporting a C-Suite executive, Founder, or Managing Director.

• Proactive follow-up style and strong organizational instincts—able to manage demanding schedules, anticipate executive needs, and keep priorities on track.

• Strong hospitality mindset with excellent interpersonal warmth, poise, and high-touch hosting capability.

• High agility, sound judgment, and problem-solving skills to manage sudden schedule shifts smoothly.

• Excellent verbal communication skills; proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook).

• Absolute integrity and discretion in handling sensitive corporate and personal matters.

experience

5 years

skills

no additional skills required

qualifications

no additional qualifications required

education

Bachelor Degree