Personal Assistant (PA)

Drone Sifu Productions Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 68,000; Full time

Benefits offered by this job

Annual Bonus

Optical & Dental

Career growth

Leadership exposure

Global exposure

Professional development

Dynamic work environment

Job summary

Drone Sifu Productions Sdn Bhd is seeking a proactive Personal Assistant to support the Director and ensure smooth company operations across admin, coordination, and executive tasks.

The role includes managing schedules, coordinating high-level meetings, liaising with departments and external partners, and supporting marketing and business development initiatives. Flexibility to travel and adapt to a dynamic, fast-growing environment is essential.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Marketing, Communications, Secretarial Studies, or related disciplines.
• Fresh graduates with strong communication and organizational skills encouraged to apply.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Confident when communicating with senior management, VIPs, and stakeholders.
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Manage Director's daily calendar, appointments, meetings, and schedules.
• Coordinate high-level meetings with corporate leaders, government officials, VIPs, and partners.
• Coordinate branding, marketing campaigns, and materials with the marketing team and partners.
• Act as a communication link between the Director, departments, and external stakeholders.
• Arrange domestic and international travel, conferences, and corporate events.
• Handle confidential matters and anticipate Director's needs.

Skills

Communication

English

Bahasa Malaysia

Education

Business Admin / related

Tools

Microsoft Office

Google Workspace

Presentation software

Job description

Drone Sifu is Malaysia’s leading Drone Light Show and Aerial Advertising company. As we expand into recurring Sky Advertising, drone manufacturing, and large-scale productions, we are looking for a proactive and organized Personal Assistant (PA) to support leadership and ensure smooth company operations.

Job Summary

We are looking for a resourceful and highly motivated Personal Assistant who can provide executive support while actively contributing to business coordination, marketing initiatives, and company development.

Beyond managing schedules and administrative responsibilities, this role requires someone who can independently coordinate high-level meetings, manage VIP communications, liaise with internal departments and external stakeholders, and ensure effective follow-ups on important business matters.

The ideal candidate must be professional, confident, detail-oriented, and capable of taking initiative with minimal supervision.

Key Responsibilities

1. Executive & Administrative Support

Manage the Director's daily calendar, appointments, meetings, and business schedules.

Organise meetings, prepare agendas, record minutes, and follow up on action items.

Manage emails, correspondence, documentation, and administrative matters.

Prepare professional letters, reports, presentations, and business documents.

Prioritise important tasks and ensure deadlines are met.

2. High-Level Meetings & VIP Communications

Independently coordinate and manage high-level meetings with corporate leaders, government officials, VIPs, and strategic business partners.

Handle professional communications and correspondence on behalf of the Director.

Liaise with senior executives, government agencies, corporate clients, and external stakeholders.

Arrange appointments, coordinate meeting requirements, and ensure appropriate follow-ups.

Maintain professional relationships and represent the Director and company appropriately when required.

3. Marketing & Company Development Coordination

Liaise with the marketing team and external partners to coordinate branding, promotional campaigns, and marketing initiatives.

Assist the Director in coordinating business development activities and strategic partnerships.

Follow up with potential clients, business partners, and stakeholders on ongoing opportunities.

Support the preparation of corporate proposals, pitch decks, sponsorship presentations, and marketing materials.

Conduct basic market research and identify potential business opportunities.

Monitor the progress of marketing and company development initiatives and report updates to the Director.

Coordinate with relevant departments to ensure business development plans are executed effectively.

4. Business & Departmental Coordination

Act as a key communication link between the Director and various departments.

Coordinate tasks across Management, Operations, Marketing, Technical, and Creative teams.

Monitor assigned projects, deadlines, and deliverables.

Follow up independently with relevant departments to ensure timely completion of tasks.

Assist in organising business discussions, corporate engagements, and strategic initiatives.

5. Travel & Event Coordination

Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.

Coordinate business trips, conferences, exhibitions, and corporate events.

Assist with VIP arrangements and corporate hospitality when required.

Accompany the Director to meetings, events, and business trips when necessary.

6. Confidential & Personal Matters

Handle sensitive business information with the highest level of confidentiality.

Assist with personal administrative arrangements when required.

Anticipate the Director's needs and proactively manage priorities.

Exercise sound judgment when handling urgent or confidential matters.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, Marketing, Communications, Secretarial Studies, or related disciplines.

Previous experience as a Personal Assistant, Executive Assistant, Management Executive, or similar position is an advantage.

Fresh graduates with exceptional communication, organisational, and interpersonal skills are encouraged to apply.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Confident and professional when communicating with senior management, VIPs, and corporate stakeholders.

Strong organisational, multitasking, and time-management skills.

Ability to work independently, take initiative, and solve problems proactively.

Good understanding of business communications, marketing coordination, and corporate administration.

Proficient in Microsoft Office, Google Workspace, and presentation software.

Trustworthy, resourceful, detail-oriented, and highly responsible.

Willing to travel and accommodate occasional flexible working hours when required.

Added Advantage

Experience supporting Directors, CEOs, or senior management.

Experience liaising with government agencies, corporate clients, or VIP stakeholders.

Knowledge of branding, marketing, and business development.

Experience preparing professional corporate presentations and business proposals.

Experience in event management, technology, media, or entertainment industries.

Ability to communicate in additional languages.

Why Join Drone Sifu?

Bonus - Be rewarded yearly based on company success.

Annual Optical & Dental Claims - Yearly benefits for spectacles and dental treatment.

Career Growth Opportunities - Opportunities for professional advancement as the company grows.

Direct Exposure to Leadership - Work closely with the Founder and gain valuable experience in executive management and strategic business decisions.

National & International Exposure - Opportunities to participate in high-profile projects, corporate engagements, and business events.

Professional Development - Develop skills in executive management, marketing coordination, business development, and corporate communications.

Dynamic Working Environment - Join an innovative and fast-growing company in the drone technology and entertainment industry.