Personal Assistant/Business Assistant to Director (Construction Company)

IN INTERIOR DESIGN BUILD SDN. BHD.; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

IN INTERIOR DESIGN BUILD SDN. BHD. is seeking a Personal Assistant/Business Assistant to the Director in Kuala Lumpur.

The role focuses on managing the Director's schedule, correspondence, appointments, and stakeholder coordination to ensure smooth operations. You will draft formal letters in Bahasa Melayu and English, coordinate between directors and external partners, assist with minutes, recordings, sales follow-ups, and meeting prep.

Qualifications

• Organised and discreet; professional representation of the Director.
• Strong written and verbal communication in BM and English.
• Polished, well-groomed appearance with formal business attire.

Responsibilities

• Manage the Director's schedule, appointments, and meetings.
• Draft formal correspondence in Bahasa Melayu and English.
• Coordinate between Directors and external stakeholders; follow up on instructions.
• Record Minutes of Meetings and prepare reports, proposals and presentations.
• Assist with sales follow-ups and meeting preparation.
• Maintain orderly documents and flag urgent matters.

Skills

Discretion

Organization

Communication

Interpersonal skills

Professional presentation

Adaptability

Bilingual (BM/EN)

Education

Diploma/Degree

Job description

Personal Assistant/Business Assistant to Director (Construction Company)

This role is for an individual who will contribute to the ongoing growth of the company by managing the Director's schedule, correspondence, appointments, stakeholder coordination, and administrative support to ensure smooth business operations. The individual should be organised, discreet, and able to represent the Director professionally.

Key responsibilities

Manage the Director's schedule, including organizing appointments weekly, meetings, schedules and bookings for Corporate Events

Draft clear, accurate formal letters and professional correspondence in Bahasa Melayu and English

Coordinate between Directors, follow up on the Director's instructions and provide concise progress updates

Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests

Form and maintain strong relationships with external Director Potential Clients & corresponding secretaries

Assist with recordings of Minutes of Meeting with documentation, such as correspondence, adjustments of reports, presentations & proposals

Assist with sales follow-ups

Conduct research and prepare materials for meetings. Prepare meeting notes and track outstanding actions

Book and coordinate industry-related events, seminars, exhibitions, and networking sessions for the Director to attend

Maintain orderly documents, records and task lists, and flag urgent matters before they become overdue

About you

A professional and positive attitude that creates a productive environment for Director Engagements

Energetic and positive: Brings initiative and a cheerful, professional manner to every task, including routine ones

Effective interpersonal and communication skills. Confident, articulate and courteous in person, on the phone and in writing

Adaptable to different clients and flexible in communication and working methods

Polished, well-groomed personal presentation at all times, in formal business attire on every working day

Possesses a Diploma or Degree in any field. Public Relations, Business Studies, Business Administration or a related field is an advantage, but not essential

About us

Our company is focused on Construction Project Management Consultancy Corporate Office Fit-out, Retail, and Interior Design Projects.

Who we are :

We aim to be problem solvers for our partners and client in an inteligent and efficient way. Our attitude is to create a teamworking atmosphere that encourages high performance, and not only just within our teams but across the whole professional team. It is not our style to take a back seat, especially in challenging situations and we expect to be at the forefront of overcoming the obstacles. Designing and delivering Fit out projects is rarely easy and we never underestimate the task in hand.

Background:

Our business was formed in 2005 by interior fit out professionals, who alongside board of directors embarked on a journey with the aim of building the best fit out firm within the region. We all want to be a part of business that people are proud of and want to belong to. The directors have surrounded themselves with like minded and trustworty people who share the common thread of strong work ethic and passion for excellence.

The director and staff are intensely Client and project focused and seek to instill a positive and collaborative attitude on all projects. The creation of positive heath and safety culture on every project is the forefront of our team thinking. This includes the presentation of our sited and the workplace which are hugely important to our important to our business and help create positive working environment.

Who we are :

We aim to be problem solvers for our partners and client in an inteligent and efficient way. Our attitude is to create a teamworking atmosphere that encourages high performance, and not only just within our teams but across the whole professional team. It is not our style to take a back seat, especially in challenging situations and we expect to be at the forefront of overcoming the obstacles. Designing and delivering Fit out projects is rarely easy and we never underestimate the task in hand.

Background:

Our business was formed in 2005 by interior fit out professionals, who alongside board of directors embarked on a journey with the aim of building the best fit out firm within the region. We all want to be a part of business that people are proud of and want to belong to. The directors have surrounded themselves with like minded and trustworty people who share the common thread of strong work ethic and passion for excellence.

The director and staff are intensely Client and project focused and seek to instill a positive and collaborative attitude on all projects. The creation of positive heath and safety culture on every project is the forefront of our team thinking. This includes the presentation of our sited and the workplace which are hugely important to our important to our business and help create positive working environment.