PA to Director

JP Asia Capital Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 89,000; Full time

Job summary

JP Asia Capital Sdn Bhd is seeking a responsible Personal Assistant to Director to support the Director in daily operations, administration, and event coordination in Kuala Lumpur. You will manage schedules, prepare documents, and coordinate meetings with clients and teams, ensuring tasks are completed efficiently and on time.

The role focuses on detail-oriented administrative tasks, strong follow-up, and professional communication to assist the Director in managing daily work and company

Qualifications

• Detail-oriented and well-organised.
• Able to multi-task and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Provide daily administrative support to the Director and handle routine operations.
• Manage schedules, appointments, meetings, travel plans, and events.
• Prepare, organise, and maintain documents, reports, and records.
• Draft simple letters, messages, checklists, proposals, and internal documents.
• Coordinate meetings with clients, suppliers, and internal teams.
• Assist in training, events, and marketing content support when required.

Skills

Communication

Organization

MS Office

Job description

JP Asia Capital Sdn Bhd is looking for a responsible, organised, and proactive Personal Assistant to Director to assist our Director in daily operations, administrative and event coordination, scheduling, follow-up, event arrangements, client coordination, and business support tasks.

This role is suitable for someone who is detail-oriented, fast in execution, good at follow-up, and able to assist the Director in managing daily work efficiently.

Key Responsibilities

1. Daily Administrative Support

Assist the Director in handling daily administrative and operational matters.

Manage schedules, appointments, meetings, training dates, and event arrangements.

Prepare, organise, and maintain documents, files, reports, forms, and internal records.

Assist in drafting simple letters, messages, checklists, proposals, and internal documents.

Ensure all assigned tasks are properly followed up and completed within the deadline.

2. Director’s Daily Operations Coordination

Assist Director in coordinating daily work, priorities, and pending tasks.

Follow up with internal team members, clients, suppliers, and external parties on behalf of the Director.

Track action items and ensure important matters are not overlooked.

Help arrange meetings, calls, travel plans, training preparation, and company activities.

Provide reminders and updates to the Director on urgent or important matters.

3. Client & Communication Support

Assist in responding to client enquiries, WhatsApp messages, emails, and follow-up matters when required.

Coordinate with clients on meeting arrangements, course registration, document collection, and appointment scheduling.

Maintain professional communication with clients, participants, partners, and vendors.

Assist in preparing client-related documents and materials.

4. Training, Event & Workshop Support

Assist in preparing materials for training programs, workshops, seminars, webinars, and company events.

Coordinate registration, attendance lists, venue setup, refreshments, learning materials, certificates, and participant support.

Assist the Director during events, training sessions, video shooting, and business activities.

Ensure event arrangements are properly prepared and executed.

5. Content, Marketing & Social Media Support

Assist in arranging content materials, testimonials, and marketing files.

Support simple content posting, caption preparation, video shooting arrangement, and social media coordination when required.

Assist in organising and maintaining the Director’s personal branding materials, course materials, and promotional content.

6. Confidential & Personal Assistant Duties

Handle confidential company and client information with strict discretion.

Assist in managing important documents, agreements, client files, business information, and internal communications.

Support the Director in both business-related and reasonable personal coordination matters when required.

Perform any other ad hoc tasks assigned by the Director or management.

Education, Training & Professional Development 11-50 employees

Founded in 2014, our company is dedicated to providing professional management advisory services to small and medium-sized enterprises (SMEs). We are on a mission to empower businesses and drive their success through our comprehensive range of services.

We pride ourselves on being a service company with a laser focus on business management improvement. Our expertise extends beyond consultancy, as we are also a HRDF-certified training provider. we offer trainings for SME business owners, equipping them with the knowledge and skills needed to effectively manage their businesses. Our trainings are HRDF claimable, making it even more accessible for business owners to invest in their businesses

Founded in 2014, our company is dedicated to providing professional management advisory services to small and medium-sized enterprises (SMEs). We are on a mission to empower businesses and drive their success through our comprehensive range of services.

We pride ourselves on being a service company with a laser focus on business management improvement. Our expertise extends beyond consultancy, as we are also a HRDF-certified training provider. we offer trainings for SME business owners, equipping them with the knowledge and skills needed to effectively manage their businesses. Our trainings are HRDF claimable, making it even more accessible for business owners to invest in their businesses