PERSONAL ASSISTANT TO DIRECTOR

MY ECOCLASS SDN BHD; Sungai Buloh; On-site; MYR 45,000 - 78,000; Full time

Job summary

Ecoclass, a premier interior material design supplier in Malaysia, seeks a highly organized Personal Assistant to support the Director. You will manage daily schedules, arrange business travel, handle confidential matters and prepare important documents with discretion.

The role requires 2–5 years in PA/EA roles, strong English/Bahasa Malaysia communication, and the ability to work independently in a fast-paced environment. Driving licence and willingness to travel are preferred.

Qualifications

• Excellent written and verbal communication in English and Bahasa Malaysia.
• Ability to converse in Mandarin would be an added advantage.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Responsibilities

• Manage and coordinate the Director’s daily schedule, appointments, meetings and engagements.
• Coordinate the Director’s travel arrangements, accommodation and transportation.
• Screen and coordinate calls, messages, correspondence and requests.
• Handle confidential information with discretion.
• Assist in day-to-day administrative matters for the Director.
• Prepare letters, reports, presentations and documents as required.
• Coordinate with departments on tasks assigned by the Director.
• Provide timely reminders and updates on outstanding matters.
• Assist in coordinating meetings and company events.
• Follow up on action items from meetings and prepare summaries.

Skills

Communication

Time management

Discretion

Independent worker

Education

Diploma or Degree in Business Administration, Management, Secretarial Studies or related field

Tools

MS Office

Job description

We are a rapidly expanding interior design materials business with multiple subsidiaries, showrooms and warehouses across Peninsular Malaysia, together with a few warehouses in Sungai Buloh, Selangor.

As part of our business expansion, we are looking for a highly organized, responsible and proactive Personal Assistant to the Director to provide close support to the Director in managing her daily schedule, business activities and administrative matters.

This is a hands‑on role that requires a person who is able to work independently, handle confidential matters professionally and ensure that important tasks and follow‑ups are properly coordinated and completed.

Key Responsibilities :

Manage and coordinate the Director’s daily schedule, appointments, meetings and engagements.

Coordinate the Director’s business travel arrangements, accommodation and transportation when required.

Screen and coordinate incoming calls, messages, correspondence and requests.

Handle confidential information and personal matters with a high level of discretion.

Assist the Director in handling day‑to‑day company administrative matters.

Prepare letters, reports, presentations and other documents as required.

Coordinate and follow up with various departments on tasks assigned by the Director.

Monitor outstanding matters and provide timely reminders and updates to the Director.

Assist in coordinating internal meetings, management meetings and company events.

Follow up on action items arising from meetings and ensure timely completion.

Assist in preparing documents and information required for business discussions and management decisions.

Assist the Director in coordinating activities related to the company’s expansion across Peninsular Malaysia.

Coordinate appointments and visits involving showrooms, warehouses, business partners and other business locations.

Assist the Director in gathering information, conducting basic research and preparing summaries for business purposes.

Perform other administrative and coordination duties as assigned by the Director.

Requirements :

Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.

2-5 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar administrative role.

Excellent written and verbal communication skills in English and Bahasa Malaysia.

Ability to converse in Mandarin language would be an added advantage.

Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.

Strong organizational and time‑management skills.

Mature, responsible, discreet and trustworthy.

Proactive, resourceful and able to work independently with minimal supervision.

Good follow‑up skills with strong attention to detail.

Able to manage multiple tasks and work in a fast‑paced business environment.

Possess a valid driving licence and willing to travel when required.

Must be flexible in working hours when business or the Director’s schedule requires.

Ecoclass stands as a premier interior material design materials supplier in Malaysia, setting the standard for excellence in the industry. Renowned for its commitment to quality, innovation, and sustainable design solutions, Ecoclass offers a diverse range of cutting‑edge materials to elevate interior spaces. With a focus on environmentally friendly practices, Ecoclass not only meets but exceeds the expectations of clients, providing top‑tier products that seamlessly blend aesthetics with ecological consciousness. Choose Ecoclass for a transformative and sustainable approach to interior design materials in Malaysia.

Ecoclass stands as a premier interior material design materials supplier in Malaysia, setting the standard for excellence in the industry. Renowned for its commitment to quality, innovation, and sustainable design solutions, Ecoclass offers a diverse range of cutting‑edge materials to elevate interior spaces. With a focus on environmentally friendly practices, Ecoclass not only meets but exceeds the expectations of clients, providing top‑tier products that seamlessly blend aesthetics with ecological consciousness. Choose Ecoclass for a transformative and sustainable approach to interior design materials in Malaysia.