Personal Assistant (PA)

O2 KLINIK SDN BHD; Ayer Itam; On-site; MYR 56,000 - 100,000; Full time

Job summary

O2 Klinik Sdn Bhd is seeking a detail-oriented Personal/Executive Assistant to support the CEO in Penang. You will manage calendars, coordinate meetings, and arrange travel, ensuring smooth daily operations across departments.

The role requires strong communication, discretion, and the ability to handle confidential information, with experience supporting senior management in fast-paced environments highly valued.

Qualifications

• Minimum Diploma/ Degree in Business Administration, Management, or related field.
• Preferably 3–5 years in PA/EA/Secretary roles.
• Experience supporting CEO or senior management is advantageous.
• Fast-paced business environment experience preferred.

Responsibilities

• Manage the CEO's calendar, appointments and daily schedule.
• Coordinate meetings and arrange travel when required.
• Prepare correspondence, reports and presentations.
• Coordinate between the CEO and internal/external parties.
• Handle confidential information with discretion.
• Assist with personal appointments and urgent ad hoc requests.

Skills

Personal Assistant

Executive Support

Calendar Management

Education

Diploma/ Degree in Business Administration or related

Tools

Microsoft Office

Google Workspace

Job description

• Manage the CEO’s calendar, appointments and daily schedule.
• Coordinate internal and external meetings.
• Arrange business travel, accommodation and transportation when required.
• Monitor schedule changes and ensure relevant parties are informed.

2. Meeting & Action Follow-Up

• Coordinate meeting arrangements and prepare required materials.
• Record key action items and follow up with responsible parties.
• Monitor pending matters and provide status updates to the CEO.

3. Administrative & Documentation Support

• Prepare correspondence, reports, presentations and other documents as required.
• Organise and maintain important documents and records.
• Assist with management projects and other assignments from the CEO.

4. Communication & Coordination

• Coordinate between the CEO and internal departments or external parties.
• Manage routine correspondence, calls and requests where required.
• Ensure information and instructions are communicated accurately.

5. Personal Assistance

• Assist with personal appointments, bookings and arrangements when required.
• Handle urgent and ad hoc requests professionally and promptly.

6. Confidentiality

• Handle confidential company, management and personal information with strict discretion.
• Ensure sensitive documents and communications are appropriately managed.

Requirements

• Minimum Diploma / Degree in Business Administration, Management, Secretarial Studies, Communications or related field.
• Relevant professional qualifications will be an advantage.
• Preferably 3–5 years of experience in Personal Assistant, Executive Assistant, Secretary, Management Assistant or similar roles.
• Experience supporting a CEO, Director or senior management will be an advantage.
• Experience in a fast-paced business environment is preferred.

Where Patient Is Our Priority O2 Klinik started on January 2012 by a group of medical doctors with up to date a total of 4 outlets in Penang Island, Malaysia. O2 Klinik headquarter is located in Ayer Itam, Penang Island. O2 clinic headquarter is known to be one of the largest clinic due to the number of consultation rooms, treatment rooms, and the number of doctors and nurses on duty.

Up until May 2016, our headquarters alone have 10 treatment rooms and 5 consultation rooms with 10 doctors and 20 qualified nurses working on a shift rotation basis, 16 hours a day, 7 days a week.

Our mission and vision is to deliver care to the community with empathy and holistic approach with the advance diagnostic and treatment equipment including the modern laser technology.

Our clinic motto “O2, Where Patient Is Our Priority”

Where Patient Is Our Priority O2 Klinik started on January 2012 by a group of medical doctors with up to date a total of 4 outlets in Penang Island, Malaysia. O2 Klinik headquarter is located in Ayer Itam, Penang Island. O2 clinic headquarter is known to be one of the largest clinic due to the number of consultation rooms, treatment rooms, and the number of doctors and nurses on duty.

Up until May 2016, our headquarters alone have 10 treatment rooms and 5 consultation rooms with 10 doctors and 20 qualified nurses working on a shift rotation basis, 16 hours a day, 7 days a week.

Our mission and vision is to deliver care to the community with empathy and holistic approach with the advance diagnostic and treatment equipment including the modern laser technology.

Our clinic motto “O2, Where Patient Is Our Priority”