Personal Assistant and Company Secretary

H2 Global; Kuala Lumpur; On-site; MYR 67,000 - 134,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive compensation

Professional development

Job summary

H2 Global in Kuala Lumpur seeks an experienced Personal Assistant and Company Secretary to join our team. This full-time role blends executive support with company secretarial responsibilities, ensuring governance and regulatory obligations are met while maintaining efficient office operations.

You will manage diaries, travel, and meetings, prepare board minutes, handle confidential information, and coordinate with regulators and advisers.

Qualifications

• Proven experience as PA/EA/Company Secretary in professional services, Insurance, Healthcare, TPA or Broking is preferred.
• Knowledge of Malaysia corporate governance and regulatory compliance requirements.
• Excellent organisational and time management skills with the ability to prioritize multiple tasks.
• Strong written and verbal communication in English and Melayu; Chinese is advantageous.
• Proficiency in Microsoft Office applications and office management software.
• High level of discretion and ability to handle confidential information.

Responsibilities

• Provide executive-level personal assistance to senior management including diary management, travel arrangements and meeting coordination.
• Prepare and maintain accurate minutes of board and management meetings.
• Ensure compliance with company secretarial duties, statutory filings and governance obligations.
• Manage company records, documents and correspondence per legal requirements.
• Coordinate and arrange board meetings, AGM and other corporate events.
• Liaise with regulators, company registry and professional advisers.
• Provide general administrative support and document preparation.
• Maintain confidentiality and support office operations.

Skills

PA/EA experience

Company Secretary

Governance knowledge

Regulatory compliance

MS Office

English proficiency

Malay language

Discretion

Education

Diploma in CoSec

Tools

Office software

Job description

Personal Assistant and Company Secretary

About the role

We are seeking an experienced Personal Assistant and Company Secretary to join our team in Kuala Lumpur. This is a full-time position that combines executive support with company secretarial responsibilities, making it a pivotal role within our organisation. You will provide comprehensive administrative and secretarial support to senior leadership whilst managing compliance and governance matters. This role is based in our Kuala Lumpur office.

What you’ll be doing

Providing executive-level personal assistance to senior management, including diary management, travel arrangements, and meeting coordination

Preparing and maintaining accurate minutes of board meetings and management meetings

Ensuring compliance with company secretarial duties, including statutory filings, regulatory requirements and corporate governance obligations

Managing company records, documents and correspondence in accordance with legal and organisational requirements

Coordinating and arranging board meetings, annual general meetings and other corporate events

Liaising with external stakeholders such as regulatory bodies, company registry and professional advisers

Providing general administrative support including scheduling, correspondence management and document preparation

Maintaining confidentiality and handling sensitive information with discretion

Supporting the efficient operation of the office and contributing to a professional working environment

What we’re looking for

Proven experience as a Personal Assistant, Executive Assistant or Company Secretary, ideally within a professional services, Insurance, Healthcare, TPA or Broking industry.

Strong knowledge of company secretarial practices, corporate governance and regulatory compliance requirements relevant to Malaysia

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Exceptional written and verbal communication skills in English and Melayu. Chinese language proficiency is highly advantageous

Proficiency in Microsoft Office applications and office management software

High level of discretion and the ability to handle confidential information professionally

Strong attention to detail with excellent proofreading capabilities

Ability to work independently and as part of a team in a fast-paced environment

Professional demeanour with excellent interpersonal skills

Relevant qualifications such as a diploma or certification in company secretarial practice or business administration are preferred

What we offer

We are committed to supporting the wellbeing and professional development of our employees. We offer a competitive compensation package, ongoing training and development opportunities to enhance your skills and career progression. We foster a collaborative and inclusive workplace culture where your contributions are valued and recognised. We provide flexible working arrangements where appropriate, and a range of benefits designed to support your health, wellbeing and work-life balance. We welcome conversations about how we can support your individual needs and requirements.

About Us

We are a high-growth, cross-border healthcare and insurance platform expanding rapidly across Southeast Asia. Unlike traditional MNCs where you are often a cog in a massive machine, we offer the chance to be an architect. We are building a first-of-its-kind healthcare ecosystem that integrates specialized insurance brokerage with clinical services and pharmaceutical procurement. While we operate with the agility and creative freedom of a startup, we are backed by the regulatory stability and financial foundation of a licensed Labuan insurance and reinsurance broker. This position is for someone who wants to grow, take ownership of meaningful business outcomes, and make an impact on how healthcare is consumed for people across Southeast Asia.