Personal Assistant

OE EduGroup; Nilai; On-site; MYR 42,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Free accommodation

Overtime rest days

Performance-based increments

Supportive working environment

Domestic and international travel

Job summary

OE EduGroup in Malaysia seeks a capable Administrative & Secretarial Assistant to support management and assist the Company Secretary in regulatory compliance. The role blends personal assistance with governance duties, offering exposure to statutory filings and board-related support.

The ideal candidate holds a Diploma or degree in a related field, demonstrates strong organization and communication skills, and is comfortable coordinating with various departments and external authorities.

Qualifications

• Diploma or degree in Business Admin, Law, Corporate Governance or related field.
• Knowledge of company secretarial practices and statutory requirements is an advantage.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide administrative and personal assistance to management, including scheduling, correspondence, and report preparation.
• Assist in company secretarial tasks: maintain statutory records and file documents with regulators.
• Draft board resolutions, agendas, and meeting minutes, and distribute notices.
• Maintain organized physical and digital filing systems for company documents and records.
• Coordinate with auditors, lawyers, and consultants; liaise with MOE, JPK, and other authorities as needed.
• Support documentation for meetings, transactions, and compliance audits.

Skills

Organizational skills

Multitasking

Time management

Written communication

Verbal communication

MS Office

Fresh graduates welcome

Education

Diploma or degree in business administration, law, corporate governance, or related field

Tools

Microsoft Office

Job description

Provide comprehensive administrative and secretarial support to management and assist the Company Secretary in ensuring that the company complies with statutory and regulatory requirements. This role combines personal assistance duties with company secretarial and corporate governance responsibilities.

Key Responsibilities:

Administrative & Personal Assistance

• Manage and organize the Director’s or Executive’s schedule, appointments, and meetings.
• Handle correspondence, phone calls, and emails on behalf of management.
• Prepare documents, presentations, and reports as required.
• Coordinate travel arrangements, accommodations, and event logistics.
• Maintain confidentiality and handle sensitive information with discretion.

Company Secretarial Support

• Assist the Company Secretary in preparing and maintaining statutory records (e.g., registers of members, directors, secretaries, and shareholdings).
• Support in the preparation and filing of statutory documents with regulatory authorities (e.g., SSM / ACRA / Companies House, depending on location).
• Help draft board resolutions, meeting agendas, and minutes of meetings.
• Ensure timely preparation and distribution of meeting notices and relevant materials.
• Monitor compliance deadlines and assist in ensuring all filings and submissions are completed accurately and on time.

Documentation & Record Keeping

• Maintain organized filing systems (physical and digital) for company documents, legal papers, and correspondence.
• Assist in the safekeeping of official company seals, certificates, and records.
• Update internal databases and document tracking systems.

Communication & Coordination

• Liaise with internal departments, external auditors, regulatory bodies, and business partners on secretarial or administrative matters.
• Support management in preparing documentation for meetings, business transactions, or compliance audits.
• Coordinate with service providers such as lawyers, auditors, and consultants when needed.
• Liaise with government agencies, including the Ministry of Education (MOE), Jabatan Pembangunan Kemahiran (JPK), and other relevant authorities.

Skills & Qualifications:

• Diploma or Degree in Business Administration, Law, Corporate Governance, or related field (preferred).
• Knowledge of company secretarial practices and statutory requirements is an advantage.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
• Fresh graduate are welcome to apply.
• Candidates with an interest in corporate administration or company secretarial work are encouraged to apply.

• Attractive remuneration basic salary to the right candidate
• Free accommodation will be provided for employees working outside the area
• Overtime can be accumulated and converted into rest days
• Salary increment based on performance
• Supportive and Positive working environment
• Domestic and international travel opportunities*