Personal Assistant cum Admin

Private Advertiser; Penang; On-site; MYR 28,000 - 42,000; Full time

Job summary

Private Advertiser in Penang is seeking a reliable Personal Assistant to provide day-to-day support to the person in charge. The role involves coordinating schedules, handling emails and calls, and preparing documents and reports with discretion and professionalism.

You will work independently, multitask across duties, and ensure timely follow-ups. Proficiency in English and Bahasa Malaysia, plus Microsoft Office, are essential for effective communication and smooth office operations.

Qualifications

• Minimum SPM/STPM or equivalent.
• Experience as a Personal Assistant or Administrative Assistant is advantageous.
• Strong organisational and time-management abilities.
• Proficient in English and Bahasa Malaysia, both written and spoken.
• Proficient with Microsoft Office and common office software.
• Ability to multitask, prioritise, and work independently.
• Reliable, punctual, and detail-oriented.
• Ability to handle confidential information professionally.

Responsibilities

• Provide day-to-day assistance and support to the person in charge.
• Manage and coordinate schedules, appointments, meetings and reminders.
• Handle emails, correspondence, phone calls and other communications.
• Prepare, organise and maintain documents, records and files.
• Assist with the preparation of letters, documents, reports and other materials.
• Coordinate and follow up with clients, service providers and other parties where required.
• Assist with arrangements, bookings, scheduling and other coordination matters.
• Keep track of pending matters and follow up to ensure tasks are attended to promptly.
• Provide general administrative and office support.
• Handle confidential information with discretion.

Skills

Organisational skills

Time-management

Multitasking

Independent working

Microsoft Office

Bilingual English & Bahasa Malaysia

Education

SPM/STPM or equivalent

Tools

Microsoft Office

Job description

We are looking for a reliable, organised and proactive individual to work closely with and provide direct support to the person in charge. The role involves providing day-to-day assistance, coordination and administrative support, with responsibilities that may vary depending on the needs of the business. The successful candidate should be able to multitask, work independently and adapt to different tasks when required.

Key responsibilities

• Provide day-to-day assistance and support to the person in charge.
• Manage and coordinate schedules, appointments, meetings and reminders.
• Handle emails, correspondence, phone calls and other communications.
• Prepare, organise and maintain documents, records and files.
• Assist with the preparation of letters, documents, reports and other materials.
• Coordinate and follow up with clients, service providers and other parties where required.
• Assist with arrangements, bookings, scheduling and other coordination matters.
• Keep track of pending matters and follow up to ensure tasks are attended to promptly.
• Provide general administrative and office support.
• Handle confidential information with discretion.

Requirements

• Minimum SPM/STPM or equivalent.
• Previous experience as a Personal Assistant, Administrative Assistant or in a similar role will be an advantage.
• Good organisational and time-management skills.
• Good command of written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Office and other commonly used office applications.
• Able to multitask and prioritise work effectively.
• Able to work independently and take initiative.
• Responsible, organised, punctual and detail-oriented.
• Able to handle confidential matters professionally.