Executive Personal Assistant: Calendar, Travel & Exec Support

Besuto Auto M Sdn Bhd; Skudai; On-site; MYR 42,000 - 68,000; Full time

Benefits offered by this job

Health and wellness benefits

Career progression opportunities

Professional development and training

Job summary

Besuto Auto M Sdn Bhd in Skudai, Johor is seeking a dedicated Personal Assistant to support senior management with comprehensive administrative tasks and personal assistance, enabling executives to focus on strategic goals.

The role covers calendar management, travel planning, document preparation, correspondence, records, and coordination with internal and external stakeholders, in a professional, fast-paced automotive environment.

Qualifications

• Experience as Personal/Executive Assistant or similar admin role.
• Strong organisational and time-management skills.
• Excellent written and spoken English; Bahasa Malaysia is a plus.
• Proficient with Microsoft Office and related software.
• Ability to handle confidential information with integrity.
• Proactive, with initiative and strong interpersonal skills.
• Detail-oriented and adaptable to changing priorities.

Responsibilities

• Managing executives' calendars, scheduling meetings and coordinating appointments across multiple stakeholders
• Handling incoming and outgoing correspondence, including emails, letters and phone communications
• Preparing and organising documents, reports and presentations for meetings and business travel
• Arranging travel logistics including flights, accommodation and ground transportation
• Maintaining detailed records and filing systems, both digital and physical
• Coordinating office activities and ensuring smooth day-to-day operations
• Managing confidential information with discretion and professionalism
• Liaising with internal departments and external parties on behalf of management
• Providing research and data compilation support as required
• Assisting with event planning and coordination where necessary

Skills

Executive support experience

Organisational skills

Time management

Communication skills

Confidentiality

Proactive attitude

Bahasa Malaysia

Driving license

Interpersonal skills

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Besuto Auto M Sdn Bhd in Skudai, Johor is seeking a dedicated Personal Assistant to support senior management with comprehensive administrative tasks and personal assistance, enabling executives to focus on strategic goals.

The role covers calendar management, travel planning, document preparation, correspondence, records, and coordination with internal and external stakeholders, in a professional, fast-paced automotive environment.