personal assistant

iCare Meditecq; Port Dickson; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Competitive remuneration

Career development

Work-life balance support

Job summary

iCare Meditecq in Lukut, Negeri Sembilan, seeks a diligent Personal Assistant to provide comprehensive administrative and secretarial support to senior management. You will help maintain smooth operations, manage calendars, travel, and communications with internal and external stakeholders.

Ideal candidates have 2–3 years of PA or secretarial experience, strong organisational and communication skills, and a professional, discreet approach.

Qualifications

• Minimum 2–3 years in a Personal Assistant or secretarial role.
• Excellent organisational and time-management abilities.
• Strong written and verbal communication with professional demeanor.
• Proficient in Word, Excel, PowerPoint and Outlook; familiarity with databases.

Responsibilities

• Manage executive calendars and coordinate internal/external meetings.
• Prepare reports, correspondence and documentation for senior management.
• Arrange travel itineraries and logistics for the executive team.
• Process expense reports with accuracy and attention to detail.
• Maintain confidentiality in handling sensitive information.
• Coordinate meetings, take minutes and share action points.
• Maintain filing systems, databases and records for easy access.
• Support special projects and ad hoc tasks for senior management.
• Liaise with internal departments and external partners.
• Assist with event planning and coordination as needed.

Skills

Organisational skills

Time management

Communication skills

Discretion

Confidentiality

Interpersonal skills

Proactive problem solving

Tools

Microsoft Office

Scheduling software

Database systems

Job description

About us

iCare Meditecq is a forward-thinking healthcare technology company dedicated to delivering innovative solutions and exceptional support services to the medical sector. We pride ourselves on maintaining the highest standards of professionalism, reliability, and customer care. Our team is committed to creating a workplace culture that values excellence, collaboration, and continuous improvement. We believe in supporting our employees to reach their full potential whilst making a meaningful impact in the healthcare industry.

About the role

We are seeking a dedicated and organised Personal Assistant to join the iCare Meditecq team on a full-time basis, based in Lukut, Negeri Sembilan. In this pivotal role, you will provide comprehensive administrative and secretarial support to senior management, ensuring the smooth and efficient operation of the organisation. The Personal Assistant plays a strategic role in supporting executive decision-making and maintaining professional operations across the company. Your organisational skills, discretion, and ability to manage multiple priorities will be essential to your success in this position.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders
• Preparing and maintaining detailed correspondence, reports, and documentation for senior management
• Arranging travel itineraries, accommodation, and logistics for executive team members
• Processing expense reports and managing financial documentation with accuracy and attention to detail
• Maintaining confidentiality and handling sensitive information with discretion and professionalism
• Coordinating meetings, taking minutes, and distributing action points to relevant parties
• Managing filing systems, databases, and records to ensure information is easily accessible
• Providing support for special projects and ad hoc tasks as required by senior management
• Liaising with internal departments and external partners on behalf of the executive team
• Assisting with event planning and coordination when necessary

What we're looking for

• Proven experience of at least 2-3 years working as a Personal Assistant, Executive Assistant, or in a similar secretarial role
• Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills with a professional approach to all interactions
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and database software
• Excellent attention to detail and accuracy in all administrative tasks
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
• Proactive problem-solving skills with the ability to work independently and take initiative
• Professional demeanour with strong interpersonal skills and emotional intelligence
• Familiarity with healthcare or medical industry environments is advantageous
• Willingness to support business travel coordination and flexible working when required

What we offer

At iCare Meditecq, we are committed to creating a supportive and rewarding work environment. We offer competitive remuneration packages, opportunities for professional development and career advancement, and a collaborative workplace culture that values every team member. We provide comprehensive support for work-life balance and recognise the importance of employee wellbeing. Our team benefits from access to training and development programmes that enhance skills and career progression. We foster an inclusive environment where every employee feels valued, and we welcome applications from candidates of all backgrounds. If you require any adjustments or additional support during the recruitment process, please do not hesitate to contact us.