PERSONAL ASSISTANT

Stadpharm Sdn Bhd; Petaling Jaya; On-site; MYR 30,000 - 48,000; Full time

Job summary

Stadpharm Sdn Bhd, a well-established pharmaceutical company, invites a dynamic Personal Assistant to support executive secretarial and administrative functions, handling correspondences, emails, and calendar management.

You will prepare minutes, coordinate meetings, manage records, and ensure smooth office operations. The role requires 1–2 years experience, a diploma, good English and Bahasa Malaysia, and strong confidentiality. Proficiency in MS Office and basic bookkeeping is expected.

Qualifications

• Diploma in Secretarial or Diploma/Degree in Business Studies/Administration/Management or equivalent.
• 1–2 years experience in secretarial or office administration work.
• Basic bookkeeping knowledge.
• Good planning, analytical and organisational skills with multitasking ability.
• Discretion and high level of confidentiality.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good written and spoken English & Bahasa Malaysia.

Responsibilities

• Handle secretarial and administrative functions for the superior.
• Deal with correspondences and emails.
• Organise meetings, appointments and conferences; take minutes.
• Prepare expenses claims and basic bookkeeping tasks.
• Maintain databases and filing systems; generate reports.
• Coordinate with departments to ensure smooth daily operations.
• Support ad hoc assignments as needed.

Skills

Secretarial

Administration

MS Office

English

Bahasa Malaysia

Multitasking

Confidentiality

Education

Diploma in Secretarial/Business Administration

Job description

We are a well-established pharmaceutical company involved in the sales and marketing of imported pharmaceutical products which are now used by millions of patients across more than 50 countries worldwide. Our range of products are globally recognized for its quality through accreditation from numerous international regulatory authorities. We are expanding our team and seeking dynamic, aspiring and highly motivated individual to be part of our team as:

PERSONAL ASSISTANT

Responsibilities:

Responsible for overall aspects of secretarial and administration functions of superior

Dealing with correspondences and emails.

Organising and schedule of meetings, appointments and conferences.

Preparing and take minutes of meetings.

Reminding superior, monitor and follow through all matters require action and deadlines.

Liaise and coordinate with departments on matters relating to operation of the office to ensure smooth running of daily operations and administrations.

Deal effectively with all level of staffs, including communicate instructions of superior / gather information to/from staffs, departments or third parties.

Managing, maintain database and ensure proper records and filing systems

Typing, compiling and preparing reports, presentations and correspondence

Conducting research, sourcing and sorting of data

To prepare expenses claim for the superior

Responsible for basic bookkeeping tasks

Other special assignments, ad hoc functions and related duties assigned from time to time

Requirements:

Candidate must possess at least a Diploma in Secretarial or Diploma/Degree in Business Studies/Administration/Management or equivalent

Preferably with 1 - 2 years experiences in the secretarial or office administration work

Basic bookkeeping knowledge

Good planning, analytical and organisational skills and the ability to multitask, resourceful

Discretion, trustworthiness and possess a high degree of confidentiality

Self-motivated, independent and possess initiative

Good oral and written communication skill in English & Bahasa Malaysia

Attentive to detail, meticulous, computer literate and competent in MS Office Word, Excel and PowerPoint

We are a well-established pharmaceutical company involved in the sales and marketing of imported pharmaceutical products which are now used by millions of patients across more than 50 countries worldwide. Our range of products are globally recognized for its quality through accreditation from numerous international regulatory authorities. We are expanding our team and seeking dynamic, aspiring and highly motivated individual to be part of our team.

We are a well-established pharmaceutical company involved in the sales and marketing of imported pharmaceutical products which are now used by millions of patients across more than 50 countries worldwide. Our range of products are globally recognized for its quality through accreditation from numerous international regulatory authorities. We are expanding our team and seeking dynamic, aspiring and highly motivated individual to be part of our team.