Executive Assistant/Personal Assistant

Big Pharmacy Healthcare Sdn Bhd; Klang City; On-site; MYR 67,000 - 112,000; Full time

Job summary

Big Pharmacy Healthcare Sdn Bhd is seeking an experienced Executive Personal Assistant to provide comprehensive support to the Executive Director. You will manage calendars, coordinate meetings, prepare presentations and reports, and arrange domestic and international travel.

The role requires handling confidential information with integrity, strong organizational and communication skills, and the ability to work independently while managing multiple priorities.

Qualifications

• Diploma/Advanced Diploma/Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum 4 years of relevant experience as an Executive Administrative or similar role.
• Strong organizational, time management, communication, and stakeholder management skills.
• Ability to handle confidential information with integrity and discretion.
• Proficient in Google Workspace and Microsoft Office applications.

Responsibilities

• Provide executive and administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, and travel arrangements.
• Prepare meeting agendas, minutes, presentations, reports, briefing materials, and other business documents with timely follow-up on actions.
• Serve as the primary liaison between the Executive Director and internal departments, partners, government authorities, and external stakeholders.
• Coordinate and monitor strategic projects and cross-functional initiatives with effective communication among stakeholders.
• Support governance matters by coordinating board papers, resolutions, and communications with legal advisors and authorities.

Skills

Organization

Communication

Stakeholder management

Time management

Google Workspace

Microsoft Office

Education

Diploma/Advanced Diploma/Bachelor's in Business Admin

Tools

Google Workspace

Microsoft Office

Job description

Provide comprehensive executive and administrative support to the Executive Director, including calendar management, meeting coordination, correspondence, and travel arrangements.

Prepare meeting agendas, minutes, presentations, reports, briefing materials, and other business documents, ensuring timely follow-up on action items.

Serve as the primary liaison between the Executive Director and internal departments, business partners, government authorities, and external stakeholders.

Coordinate and monitor strategic projects and cross-functional initiatives, ensuring timely execution and effective communication among stakeholders.

Support corporate governance and compliance matters by coordinating documentation, board papers, resolutions, and communications with legal advisors, auditors, and regulatory authorities.

Manage confidential information, corporate records, and executive documents with the highest level of professionalism and discretion.

Organize executive meetings, corporate events, business visits, and both domestic and international travel arrangements.

Support the day-to-day operations of the Executive Director's office, continuously improving administrative processes and undertaking ad hoc assignments as required.

Job Requirements

Diploma, Advanced Diploma, Bachelor's Degree, or equivalent in Business Administration, Management, Secretarial Studies, or a related field.

Minimum 4 years of relevant experience as an Executive Administrative, or in a similar executive support role.

Strong organizational, time management, communication, and stakeholder management skills.

Ability to handle confidential information with integrity, professionalism, and discretion.

Proficient in Google Workspace and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Able to work independently, manage multiple priorities, and perform under pressure.

Possess a valid driving license and own transportation.

Willing to travel and relocate to Bukit Raja.

Health & Beauty Retail 5,001-10,000 employees

BIG Pharmacy has grown progressively from a neighbourhood pharmacy to one of Malaysia’s leading pharmacy chain. We are expanding rapidly with over 300 outlets throughout Malaysia.

Are you passionate in providing a great customers’ experience and educating customers to “Be In Goodhealth”? If yes, we want you to join us and grow with our BIG family!

BIG Pharmacy has grown progressively from a neighbourhood pharmacy to one of Malaysia’s leading pharmacy chain. We are expanding rapidly with over 300 outlets throughout Malaysia.

Are you passionate in providing a great customers’ experience and educating customers to “Be In Goodhealth”? If yes, we want you to join us and grow with our BIG family!

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What can I earn as an Executive Personal Assistant