Executive Personal Assistant & Office Operations Lead

Stadpharm Sdn Bhd; Petaling Jaya; On-site; MYR 30,000 - 48,000; Full time

Job summary

Stadpharm Sdn Bhd, a well-established pharmaceutical company, invites a dynamic Personal Assistant to support executive secretarial and administrative functions, handling correspondences, emails, and calendar management.

You will prepare minutes, coordinate meetings, manage records, and ensure smooth office operations. The role requires 1–2 years experience, a diploma, good English and Bahasa Malaysia, and strong confidentiality. Proficiency in MS Office and basic bookkeeping is expected.

Qualifications

• Diploma in Secretarial or Diploma/Degree in Business Studies/Administration/Management or equivalent.
• 1–2 years experience in secretarial or office administration work.
• Basic bookkeeping knowledge.
• Good planning, analytical and organisational skills with multitasking ability.
• Discretion and high level of confidentiality.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good written and spoken English & Bahasa Malaysia.

Responsibilities

• Handle secretarial and administrative functions for the superior.
• Deal with correspondences and emails.
• Organise meetings, appointments and conferences; take minutes.
• Prepare expenses claims and basic bookkeeping tasks.
• Maintain databases and filing systems; generate reports.
• Coordinate with departments to ensure smooth daily operations.
• Support ad hoc assignments as needed.

Skills

Secretarial

Administration

MS Office

English

Bahasa Malaysia

Multitasking

Confidentiality

Education

Diploma in Secretarial/Business Administration

Job description

Stadpharm Sdn Bhd, a well-established pharmaceutical company, invites a dynamic Personal Assistant to support executive secretarial and administrative functions, handling correspondences, emails, and calendar management.

You will prepare minutes, coordinate meetings, manage records, and ensure smooth office operations. The role requires 1–2 years experience, a diploma, good English and Bahasa Malaysia, and strong confidentiality. Proficiency in MS Office and basic bookkeeping is expected.