Personal Assistant

Intersit Office Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

Intersit Office Sdn Bhd in Malaysia is seeking a highly organized Personal Assistant to provide seamless administrative and lifestyle support to the executive team. The role requires discretion, proactive communication, and the ability to manage competing priorities in a fast-paced environment.

You will handle calendar management, travel arrangements, correspondence, and confidential files while supporting events and expense reporting with accuracy.

Qualifications

• Minimum 3 years of experience supporting C-suite executives or senior directors.
• Strong command of English and Bahasa Malaysia (Mandarin a plus for regional liaison).
• Advanced proficiency in Microsoft Office and virtual conferencing tools.
• Exceptional discretion, emotional intelligence, and ability to work under tight deadlines.

Responsibilities

• Manage and maintain the executive's calendar, scheduling meetings and daily itineraries.
• Act as the primary contact between employer, internal team, clients, or external vendors.
• Handle correspondence, draft emails, answer phone calls, and organize files.
• Coordinate personal and business travel arrangements, including flights, hotels and transport.
• Run errands and assist with household or office management, and coordinate events.
• Prepare briefing documents, meeting agendas, presentations and expense reports with high accuracy.
• Maintain confidentiality and handle sensitive information with discretion.
• Expense & Document Management: track expenses and monthly claims.

Skills

Executive support

Calendar management

Travel coordination

Email drafting

Confidentiality

Microsoft Office

Tools

Microsoft Office

Video conferencing tools

Job description

We are seeking a highly organized, discreet, and proactive Personal Assistant to provide seamless administrative and lifestyle support. The ideal candidate will possess exceptional communication skills, a high level of discretion, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

• Manage and maintain the executive's or family's calendar, scheduling meetings, appointments, and daily itineraries.
• Act as the primary point of contact between the employer and internal team members, clients, or external vendors.
• Handle incoming and outgoing correspondence, including drafting emails, answering phone calls, and organizing digital and physical files.
• Coordinate personal and business travel arrangements, including flight bookings, hotel accommodations, and ground transportation.
• Run errands, assist with household or office management, and coordinate special events or private gatherings.
• Prepare briefing documents, meeting agendas, presentations, and expense reports with high accuracy.
• Maintain strict confidentiality and handle sensitive personal or corporate information with absolute discretion.
• Expense & Document Management: Track executive expenses, submit monthly claims, and maintain confidential corporate files.

Qualifications & Skills

• Minimum 3 years of experience supporting C-suite executives or senior directors.
• Strong command of English and Bahasa Malaysia (Mandarin is a plus for regional liaison).
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and virtual conferencing tools.
• Exceptional discretion, emotional intelligence, and ability to work under tight deadlines.