Personal Assistant to Director Cum Admin

Waftech Sdn Bhd; George Town; On-site; MYR 72,000 - 144,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Job summary

Waftech Sdn Bhd in Penang is seeking an experienced Personal Assistant to support the Director with day-to-day admin and secretarial tasks. You will manage calendars, coordinate meetings, prepare reports, and handle confidential information with discretion.

Proficiency in English and Mandarin, plus MS Office, is essential, with the ability to work under pressure and juggle multiple tasks. Join a manufacturing/tech environment and contribute to smooth office operations while supporting strategic

Qualifications

• Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role.
• Strong organizational, time management and coordination skills.
• Good written and verbal communication skills in English and Mandarin.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to handle confidential information with integrity and discretion.
• Independent, proactive, detail-oriented and able to work under pressure.
• Good interpersonal skills with the ability to communicate effectively with people at different levels.
• Willing to handle multiple tasks and work with minimal supervision.
• Experience in a manufacturing, engineering or technology environment will be an added advantage.

Responsibilities

• Provide day-to-day administrative and secretarial support to the Director.
• Manage the Director's calendar, appointments, meetings and schedules.
• Coordinate internal and external meetings, including meeting arrangements and follow-up actions.
• Prepare correspondence, reports, presentations, meeting materials and other documents as required.
• Handle travel arrangements, including flight bookings, accommodation, transportation and itineraries.
• Coordinate office facilities, maintenance, housekeeping, office supplies and related service providers.
• Assist in coordinating company events, meetings, visitors and other office activities.
• Handle confidential information and documents with a high level of discretion.
• Follow up with relevant parties on assignments, deadlines and action items on behalf of the Director.
• Liaise with internal teams, customers, suppliers and external parties when required.
• Support other ad-hoc assignments and projects as directed by the Director.

Skills

Calendar mgmt

Meeting coordination

Written and verbal comms

MS Office proficiency

Bilingual English/Mandarin

Discretion and confidentiality

Independent and proactive

Education

Diploma/degree in BA or Secretarial studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Responsibility

• Provide day-to-day administrative and secretarial support to the Director.
• Manage the Director's calendar, appointments, meetings and schedules.
• Coordinate internal and external meetings, including meeting arrangements and follow-up actions.
• Prepare correspondence, reports, presentations, meeting materials and other documents as required.
• Handle travel arrangements, including flight bookings, accommodation, transportation and itineraries.
• Coordinate office facilities, maintenance, housekeeping, office supplies and related service providers.
• Assist in coordinating company events, meetings, visitors and other office activities.
• Handle confidential information and documents with a high level of discretion.
• Follow up with relevant parties on assignments, deadlines and action items on behalf of the Director.
• Liaise with internal teams, customers, suppliers and external parties when required.
• Support other ad-hoc assignments and projects as directed by the Director.

Job Requirements

• Diploma or Degree in Business Administration, Management, Secretarial Studies or a related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role.
• Strong organizational, time management and coordination skills.
• Good written and verbal communication skills in English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to handle confidential information with integrity and discretion.
• Independent, proactive, detail-oriented and able to work under pressure.
• Good interpersonal skills with the ability to communicate effectively with people at different levels.
• Willing to handle multiple tasks and work with minimal supervision.
• Experience in a manufacturing, engineering or technology environment will be an added advantage.

Job Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS