PA to Director | Senai

Hirehub Management Sdn. Bhd.; Kulai; Vor Ort; MYR 71.000 - 85.000; Vollzeit

Zusammenfassung

Hirehub Management Sdn. Bhd. in Senai, Johor is seeking an Executive/Personal Assistant to support the Director, coordinate calendars, meetings, and travel arrangements, and prepare reports and presentations.

The role requires a Diploma or Bachelor’s in Business Administration or related field, and fluency in Chinese and English. Fresh graduates are welcome; travel with the Director may be required.

Qualifikationen

• Diploma or Bachelor's degree in Business Administration, Management, Marketing, Finance, or a related field.
• Fresh graduates welcome; experience in PA/EA or administrative roles is a plus.
• Proficient in Chinese and English, with good written and verbal communication skills.
• Strong organizational, coordination, multitasking, and time management skills.
• Willing to accompany the Director on business trips and meetings as required.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good documentation, meeting minutes, and follow-up skills.
• Professional appearance with good interpersonal skills and discretion.

Aufgaben

• Provide administrative support to the Director to ensure smooth daily operations.
• Manage the Director's calendar, meetings, travel arrangements, and itineraries.
• Attend business meetings with the Director, prepare meeting minutes, and follow up on actions.
• Prepare meeting materials, reports, presentations, and other documents as required.
• Accompany the Director on business trips, client visits, and meetings, providing on-site coordination and support.
• Liaise with internal departments, clients, suppliers, and partners to follow up on tasks.
• Gather, organize, and analyze business information to support the Director's decisions.
• Monitor task progress and ensure timely follow-ups.
• Handle confidential information and perform ad hoc duties as assigned by the Director.

Kenntnisse

Administrative support

Calendar management

Meeting coordination

Travel arrangements

Document preparation

Bilingual Chinese & English

Ausbildung

Diploma or Bachelor's Degree in Business Administration, Management, Marketing, Finance, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Jobbeschreibung

Company Background:

Our client is based in Senai, Johor, Malaysia, and is involved in international trade and supply chain activities. The company imports machinery, mechanical equipment, and related products, primarily from China, to support its business operations and industrial supply needs.

Job Description:

• Provide administrative and business support to the Director to ensure smooth daily operations.
• Manage the Director's calendar, meetings, business appointments, travel arrangements, and itineraries.
• Attend business meetings with the Director, prepare meeting minutes, and follow up on action items.
• Prepare meeting materials, reports, presentations, and other relevant documents as required.
• Accompany the Director on business trips, client visits, and meetings, providing on-site coordination and support.
• Liaise with internal departments, clients, suppliers, and business partners to follow up on assigned tasks and business matters.
• Gather, organize, and analyze business-related information to support the Director's decision-making.
• Monitor task progress, provide timely reminders, and ensure important matters are followed up promptly.
• Handle confidential information and perform administrative, business, and ad hoc duties as assigned by the Director.

Job Requirements:

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing, Finance, or a related field.
• Fresh graduates are welcome to apply. Candidates with experience in Personal Assistant, Executive Assistant, or administrative roles will have an added advantage.
• Proficient in both Chinese and English, with good written and verbal communication skills.
• Strong organizational, coordination, multitasking, and time management skills.
• Proactive, responsible, detail-oriented, and able to execute tasks efficiently with minimal supervision.
• Willing to accompany the Director on business trips, client visits, and meetings when required.
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
• Good documentation, meeting minutes preparation, and follow-up skills.
• Professional appearance, good interpersonal skills, and proper business etiquette.
• High level of integrity, discretion, and confidentiality when handling sensitive business information.
• Able to work under pressure and adapt to flexible work arrangements.
• Possession of a valid driving licence and ability to drive will be an advantage.

Location: Senai, Johor
Working hours: 8am - 5pm
Salary Range: up to RM7k