Personal Assistant

Demco Industries Sdn Bhd; Kapar; On-site; MYR 42,000 - 65,000; Full time

Job summary

Demco Industries Sdn Bhd is seeking a highly organized Personal Assistant to support management with daily coordination, administrative tasks and business activities. The role requires independence, reliability and confidentiality.

The successful candidate will manage schedules, prepare documents and coordinate communications across internal teams and external parties, while handling multiple priorities with professionalism.

Qualifications

• Proven experience as Personal Assistant or similar role.
• Ability to manage schedules, meetings and events.
• Strong communication and coordination with management and teams.
• Maintains confidentiality and discretion.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Provide administrative and executive support to management.
• Manage schedules, appointments, meetings and business arrangements.
• Prepare documents, reports, presentations and meeting materials.
• Coordinate communication between management, internal teams and external parties.
• Arrange and support meetings, events and company activities.
• Monitor follow-ups, deadlines and assigned tasks.
• Maintain documentation and filing systems.
• Assist with coordination of projects and initiatives.
• Handle confidential information with discretion.
• Support daily operational and administrative requirements.
• Perform ad hoc assignments and special projects as required.

Skills

Organisational skills

Follow-up

Good judgement

Confidentiality

Communication with different levels

Independent worker

MS Office

Google Workspace

Tools

MS Office

Google Workspace

Job description

We are looking for a highly organised, responsible and proactive Personal Assistant to support management in daily coordination, administrative matters and business activities.

This role is suitable for someone who is mature, dependable and able to work independently. The ideal candidate should have strong follow-up skills, good judgement and the ability to coordinate effectively with different people while maintaining professionalism and confidentiality.

The successful candidate should not only be able to complete assigned tasks but also become a trusted partner to management by providing reliable support, effective coordination and good judgement in daily business matters.

Key Responsibilities

Provide administrative and executive support to management.

Manage schedules, appointments, meetings and business arrangements.

Prepare documents, reports, presentations and meeting materials.

Coordinate communication between management, internal teams and external parties.

Arrange and support meetings, events and company activities.

Monitor follow-ups, deadlines and assigned tasks to ensure completion.

Maintain proper documentation, records and filing systems.

Assist with coordination of projects and business initiatives.

Handle confidential information with professionalism and discretion.

Support daily operational and administrative requirements.

Perform ad hoc assignments and special projects as required.

What We Are Looking For

A responsible and dependable individual who takes ownership of work.

Strong follow-up ability and commitment to completing tasks.

Comfortable communicating with different levels of people.

Able to work independently while keeping management updated.

Detail-oriented and careful with documentation.

Willing to go beyond basic administrative duties when required.

Good judgement and maturity when dealing with sensitive matters.

Positive attitude with willingness to learn and adapt.

Able to remain calm, organised and professional when handling multiple priorities.

Experience & Skills

Previous experience as a Personal Assistant, Executive Assistant, Special Officer or similar role.

Experience supporting senior management is an advantage.

Strong organisational and time management skills.

Good written and verbal communication skills.

Proficient in Microsoft Office and Google Workspace.

Able to prepare professional documents, reports and presentations.

Strong coordination and problem-solving skills.

Manufacturing, Transport & Logistics 11-50 employees

Demco is a manufacturing company specializing in designing, developing distribution and exporting of fire detection, fire alarm and fire fighting products and accessories for use in commercial, industrial, institutional as well as residential buildings.

The Company was formed in 1981. Through the years, it has gained extensive technological know-how and acquired advanced machinery that has greatly enhanced its technical ability and manufacturing capacity to produce a wide variety of fire-fighting products.

Besides marketing its products under the brand name DEMCO, the company, as OEM, also manufactures for a number of international brands.

Today, Demco Industries is among the leading fire-fighting products manufacturers in Malaysia, and is poised to become one of the major manufacturers in the fire industry in the region.