Personal Assistant

DutaLand Berhad; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

DutaLand Berhad is seeking an experienced Personal/Executive Assistant to support the Executive Director in Kuala Lumpur, Malaysia. The role encompasses calendar, travel, correspondence, and confidential record-keeping for both corporate and personal matters.

The candidate should be highly organized, with 5+ years in senior-level support, and capable of handling family and private matters, pet care coordination, and sensitive information with discretion.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, or related field.
• Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Highly organized, detail-oriented, and able to manage multiple tasks effectively.
• Strong follow-up skills with excellent memory for appointments, schedules, and deadlines.
• Proactive, resourceful, and able to anticipate the Executive Director's needs.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• High level of integrity, professionalism, and confidentiality.
• Able to work independently and perform well under pressure.
• Comfortable handling the Executive Director's business, personal, family, and private matters.
• Must be an animal lover and comfortable interacting with and assisting in the care and coordination of the Executive Director's dogs.

Responsibilities

• Manage the Executive Director's calendar, appointments, meetings, and daily schedule.
• Coordinate business and personal travel arrangements, including flights, visas, accommodation, transportation, and itineraries.
• Handle incoming and outgoing calls, emails, correspondence, and documents.
• Manage and coordinate personal administrative matters, including payments, renewals, and appointments.
• Maintain proper filing systems and confidential records for both corporate and personal matters.
• Support the Executive Director in managing family-related matters and personal commitments.
• Assist in coordinating activities and administrative requirements relating to the Executive Director's private business interests.
• Liaise with internal departments, subsidiaries, government agencies, business associates, and external stakeholders.
• Assist in preparing reports, presentations, letters, and other documents.
• Attend to visitors and ensure smooth daily operations of the Executive Director's office.
• Monitor deadlines and ensure timely submission of reports and relevant documents.
• Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Assist in coordinating pet-related matters, including scheduling veterinary appointments, grooming appointments, arranging pet transportation, purchasing pet supplies, and supporting daily care of the Executive Director's dogs.
• Provide support for household and lifestyle management matters as assigned.
• Undertake any other ad hoc duties assigned.

Skills

Highly organized

Attention to detail

Communication skills

Multitasking

Microsoft Office

Education

Diploma or Degree in Business Administration or Secretarial Studies

Tools

Microsoft Office

Calendar management

Job description

Manage the Executive Director's calendar, appointments, meetings, and daily schedule.

Coordinate business and personal travel arrangements, including flights, visas, accommodation, transportation, and itineraries.

Handle incoming and outgoing calls, emails, correspondence, and documents.

Manage and coordinate personal administrative matters, including payments, renewals, and appointments.

Maintain proper filing systems and confidential records for both corporate and personal matters.

Support the Executive Director in managing family-related matters and personal commitments.

Assist in coordinating activities and administrative requirements relating to the Executive Director's private business interests.

Liaise with internal departments, subsidiaries, government agencies, business associates, and external stakeholders.

Assist in preparing reports, presentations, letters, and other documents.

Attend to visitors and ensure smooth daily operations of the Executive Director's office.

Monitor deadlines and ensure timely submission of reports and relevant documents.

Organize meetings, prepare agendas, record minutes, and follow up on action items.

Assist in coordinating pet-related matters, including scheduling veterinary appointments, grooming appointments, arranging pet transportation, purchasing pet supplies, and supporting the daily care and well-being of the Executive Director's dogs when required.

Provide support for household and lifestyle management matters as assigned by the Executive Director.

Undertake any other ad hoc duties assigned.

Requirements

Diploma or Degree in Business Administration, Secretarial Studies, or related field.

Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior management.

Highly organized, detail-oriented, and able to manage multiple tasks effectively.

Strong follow-up skills with excellent memory for appointments, schedules, and deadlines.

Proactive, resourceful, and able to anticipate the Executive Director's needs.

Strong communication and interpersonal skills.

Proficient in Microsoft Office applications.

High level of integrity, professionalism, and confidentiality.

Able to work independently and perform well under pressure.

Comfortable handling the Executive Director's business, personal, family, and private matters.

Must be an animal lover and comfortable interacting with and assisting in the care and coordination of the Executive Director's dogs.

Possess a positive attitude, flexibility, and willingness to support a wide range of personal and executive responsibilities.

DutaLand Berhad is an investment holding company, engaged in the oil palm and real estate industries. Listed on the Main Board of Bursa Malaysia Securities Berhad, we operate through the following business segments: Oil Palm Plantation, Property Development and Investment Holding. Incorporated in 1967, our company is headquartered in Kuala Lumpur, Malaysia with various subsidiary companies.

DutaLand Berhad is an investment holding company, engaged in the oil palm and real estate industries. Listed on the Main Board of Bursa Malaysia Securities Berhad, we operate through the following business segments: Oil Palm Plantation, Property Development and Investment Holding. Incorporated in 1967, our company is headquartered in Kuala Lumpur, Malaysia with various subsidiary companies.