Administration Officer

PDC Premier Holdings Sdn Bhd; Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

PDC Premier Holdings Sdn Bhd is seeking an Administration Officer in Penang to manage daily office operations, document filing, and exec-level clerical duties. You will support tenancy documentation, coordinate stakeholders, and oversee procurement and inventory tasks.

The ideal candidate holds a Diploma in Business Admin or related field with 5+ years in a senior administrative role and strong Microsoft Office skills. Work onsite in Bayan Lepas, Penang, with a focus on accuracy and independence.

Qualifications

• Minimum Diploma in Business Administration, Management, Corporate Administration, or equivalent.
• Minimum 5 years of proven working experience in a senior administrative or office management role.
• High proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• General Office Administration & Workflow: Oversee day-to-day administrative functions, office upkeep, and internal operational workflows.
• Documentation & Filing: Establish, maintain, and systematically organize physical and digital filing systems, company registries, and confidential records.
• Correspondence & Reporting: Draft, review, and finalize formal letters, internal memos, meeting minutes, and routine administrative reports.
• Scheduling & Coordination: Manage executive calendars, schedule board/departmental meetings, book venues, and coordinate travel or event logistics.
• Tenancy & Property Administration Support: Assist in cross-checking, tracking, and maintaining tenancy/leasing records and legal documentation.
• Stakeholder Coordination: Serve as liaison between internal departments, external vendors, landlords, and tenants.
• Procurement & Inventory: Monitor office supplies, manage vendor service contracts, and process administrative claims.
• Special Tasks: Provide ad-hoc administrative support to management and assist in corporate project execution.

Skills

Office Administration

Microsoft Office

Communication

bilingual Bahasa Malaysia & English

Education

Diploma in Business Administration/Management/Corporate Administration

Tools

Microsoft Office Suite

Job description

Job Summary:
We are seeking a proactive, highly organized and detail-oriented Administration Officer with at least 5 years of experience to manage daily office administrative operations. The ideal candidate will ensure seamless operational workflow, maintain meticulous document filing, handle executive-level clerical duties, and assist in leasing and tenancy documentation administration.

Key Responsibilities:

1. General Office Administration & Workflow

Daily Operations: Oversee day-to-day administrative functions, office upkeep, and internal operational workflows to ensure a efficient working environment.

Documentation & Filing: Establish, maintain, and systematically organize physical and digital filing systems, company registries, and confidential records.

Correspondence & Reporting: Draft, review, and finalize formal letters, internal memos, meeting minutes, and routine administrative reports.

Scheduling & Coordination: Manage executive calendars, schedule board/departmental meetings, book venues, and coordinate travel or event logistics.

2. Tenancy & Property Administration Support

Lease Documentation: Assist in cross-checking, tracking, and maintaining records for tenancy/leasing agreements, renewals, and legal documentation.

Stakeholder Coordination: Serve as a central administrative liaison for communication between internal departments, external vendors, landlords, and tenants.

Procurement & Inventory: Monitor office supplies, manage vendor service contracts (utilities, maintenance, equipment), and process administrative claims.

Special Tasks: Provide ad-hoc administrative support to management and assist in corporate project execution as needed.

Requirement:

Minimum Diploma in Business Administration, Management, Corporate Administration, or equivalent.

Minimum 5 years of proven working experience in a senior administrative or office management role.

High proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Core Competencies:

Exceptional organizational, time-management, and multi-tasking skills.

Strong written and verbal communication skills in Bahasa Malaysia and English.

High level of integrity, meticulous attention to detail, and ability to work independently with minimal supervision.

PDC Premier Holdings Sdn Bhd is a wholly-owned subsidiary of Penang Development Corporation (PDC). The main activities of the PDC Group include investment holding, property development, property investment, property management, consultancy services, construction, and provision of telecommunication facilities.

PDC Premier Holdings Sdn Bhd provides business value and shared services solutions comprising accounting, financial, human resources and secretarial.

We are seeking experienced, dedicated and result oriented staff to join our team.

PDC Premier Holdings Sdn Bhd is a wholly-owned subsidiary of Penang Development Corporation (PDC). The main activities of the PDC Group include investment holding, property development, property investment, property management, consultancy services, construction, and provision of telecommunication facilities.

PDC Premier Holdings Sdn Bhd provides business value and shared services solutions comprising accounting, financial, human resources and secretarial.

We are seeking experienced, dedicated and result oriented staff to join our team.