Executive Assistant

Dhaya Maju Infrastructure (Asia) Sdn Berhad; Kuala Lumpur; On-site; MYR 66,960 - 100,440; Full time

Job summary

Dhaya Maju Infrastructure (Asia) Sdn. Berhad is seeking a highly organized Executive Assistant to provide comprehensive administrative and strategic support to senior leadership in Kuala Lumpur.

You will manage calendars, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations to enable executives to focus on key priorities. The role requires 3–5 years of experience as an EA/PA, proficiency with Microsoft 365, and strong multitasking abilities.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars and travel arrangements.
• Bi-lingual candidate will be an added advantage.
• Strong organizational and multitasking abilities.
• High level of discretion and professionalism when handling confidential information.

Responsibilities

• Manage and coordinate executive calendars, appointments, and meetings.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Take meeting notes and track action items to completion.
• Serve as a key point of contact between executives and internal/external stakeholders.
• Coordinate cross-functional meetings and communications.
• Build and maintain effective relationships with clients, partners, and team members.
• Organize and maintain filing systems, records, and confidential documents.
• Process expense claims and manage executive budgets where applicable.
• Coordinate company events, leadership meetings, and off-site activities.
• Support special projects and strategic initiatives as assigned.
• Ensure efficient administrative processes and workflow management.
• Monitor deadlines and proactively follow up on outstanding tasks.

Skills

Microsoft 365 proficiency

Strong organizational skills

Multitasking abilities

Bi-lingual

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft 365 suite

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure smooth day-to-day operations, enabling executives to focus on key business priorities.

Key Responsibilities

Executive Support

Manage and coordinate executive calendars, appointments, and meetings.

Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.

Screen and prioritize emails, phone calls, and correspondence.

Prepare meeting agendas, presentations, reports, and briefing materials.

Take meeting notes and track action items to completion.

Stakeholder Coordination

Serve as a key point of contact between executives and internal/external stakeholders.

Coordinate cross-functional meetings and communications.

Build and maintain effective relationships with clients, partners, and team members.

Administrative Management

Organize and maintain filing systems, records, and confidential documents.

Process expense claims and manage executive budgets where applicable.

Coordinate company events, leadership meetings, and off-site activities.

Support special projects and strategic initiatives as assigned.

Office and Operational Support

Ensure efficient administrative processes and workflow management.

Monitor deadlines and proactively follow up on outstanding tasks.

Qualifications

Bachelor's degree in Business Administration, Management, or related field preferred.

Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.

Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

Experience managing complex calendars and travel arrangements.

Bi-lingual candidate will be an added advantage.

Strong organizational and multitasking abilities.

High level of discretion and professionalism when handling confidential information.

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an executive assistant?
• Which of the following types of qualifications do you have?

Dhaya Maju Infrastructure (Asia) Sdn. Berhad proudly celebrates its 28th anniversary since its inception in 1996. Holding the esteemed “PKK Class A” Bumiputera and CIDB G7 Contractor status, our commitment revolves around delivering exceptional contract and construction management services. We dedicate ourselves to each project by deploying top-tier personnel, expertise,skills, and resources. Our dedication to excellence is underscored by our adherence to ISO MS 1722:2011, ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018 standards, demonstrating our unwavering commitment to quality. As a testament to our capabilities, we currently hold PETRONAS SWEC licenses , into the energy sector.

Kuala Lumpur City Centre, Kuala Lumpur, MY