Personal Assistant to the Managing Director

Wakaba Manufacturing Sdn Bhd; Malacca City; On-site; MYR 40,000 - 60,000; Full time

Job summary

Wakaba Manufacturing Sdn Bhd is seeking a Personal Assistant to the Managing Director in Melaka. You will manage the MD’s calendar, travel, and meetings, serving as the main liaison with stakeholders while handling confidential materials with discretion.

The role requires a diploma/degree in a related field and proven PA/EA experience, preferably in manufacturing. Strong English and Bahasa Malaysia communication skills are essential, with Mandarin a plus.

Qualifications

• Minimum Diploma/Degree in Business Administration, Management, or related field.
• Experience as PA/EA or similar role, preferably in manufacturing/FMCG.
• Excellent communication and interpersonal skills in English and Bahasa Malaysia; Mandarin a plus.
• Strong organizational skills and ability to multitask under pressure.
• High level of integrity and discretion when handling sensitive information.
• Proficient in Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage and maintain the MD’s calendar, appointments, travel arrangements, and meetings.
• Serve as the primary contact between the MD and internal/external stakeholders.
• Handle confidential correspondence, reports, and documentation with discretion and professionalism.
• Prepare presentations, reports, and meeting agendas as required.
• Coordinate and follow up on key action items from meetings and ensure deadlines are met.
• Accompany the MD to business meetings, factory site visits, and industry events when required.
• Assist in overseeing special projects and cross-functional coordination on behalf of the MD.

Skills

Communication

Organizational skills

MS Office

Multitasking

Discretion

English-Bahasa

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Personal Assistant to the Managing Director

Manage and maintain the MD’s calendar, appointments, travel arrangements, and meetings.

Serve as the primary point of contact between the MD and internal/external stakeholders.

Handle confidential correspondence, reports, and documentation with discretion and professionalism.

Prepare presentations, reports, and meeting agendas as required.

Coordinate and follow up on key action items from meetings and ensure deadlines are met.

Accompany the MD to business meetings, factory site visits, and industry events when required.

Assist in overseeing special projects and cross-functional coordination on behalf of the MD.

Requirements:

Minimum Diploma/Degree in Business Administration, Management, or related field.

Proven experience as a PA, Executive Assistant, or similar role (experience in manufacturing/FMCG environment is an added advantage).

Excellent communication and interpersonal skills in English and Bahasa Malaysia. Mandarin proficiency is a plus.

Strong organizational skills and the ability to multitask under pressure.

High level of integrity and discretion in handling sensitive information.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Willingness to travel overseas and participating World Food Trade Fair.

Work Location: MELAKA HALAL HUB, SERKAM

Competitive and based on experience. (Please state your salary expectation)