People & Culture Coordinator: Onboarding & Admin

Lyreco Singapore Malaysia; Johor; On-site; MYR 28,000 - 44,000; Full time

Job summary

Lyreco Singapore Malaysia is hiring a P&C Assistant to provide administrative and operational support to the People & Culture function, overseeing office administration to ensure smooth daily operations at our Johor office and related sites.

You will coordinate onboarding/offboarding, attendance, leave records, payroll prerequisites, and training logistics, while assisting with HR documentation, insurance administration, and event support.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources Management, Business Administration, Management, or a related field.
• 1–2 years of experience in HR administration or a related administrative role is preferred; fresh graduates may also be considered.
• Basic knowledge of HR practices, employment laws, payroll, employee records, recruitment, and leave administration.
• Good command of English and Bahasa Malaysia; other languages are an advantage.
• Willingness to learn and ability to handle multiple HR tasks and deadlines.

Responsibilities

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance by preparing clearance forms and obtaining approvals from relevant departments.
• Submit completed clearance documentation to the P&C team for payroll processing.
• Manage pantry inventory and ensure purchases remain within the approved budget.
• Ensure cleanliness and proper maintenance of pantry areas in both office and warehouse.
• Assist with office housekeeping standards when required.
• Assist in sourcing suitable training programs for employees.
• Coordinate course registrations and training payments.
• Liaise with training providers regarding schedules and logistics.
• Coordinate and support company events
• Record and maintain employee leave records.
• Generate daily attendance reports.
• Maintain accurate employee records and HR documentation.
• Provide general administrative support to the P&C department.
• Administrate company insurance scheme and etc
• Undertake any other duties and responsibilities assigned by the Manager or Management that are commensurate with the role.

Skills

HR knowledge

Payroll basics

Records management

Recruitment basics

Leave administration

Education

Diploma or Bachelor’s in HR/BA/Management

Job description

The P&C Assistant provides administrative and operational support to the People & Culture function while overseeing office administration activities to ensure smooth daily operations

Employee Onboarding & Offboarding

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance by preparing clearance forms and obtaining approvals from relevant departments.
• Submit completed clearance documentation to the P&C team for payroll processing
  
  

Office Administration

• Manage pantry inventory and ensure purchases remain within the approved budget.
• Ensure cleanliness and proper maintenance of pantry areas in both office and warehouse.
• Assist with office housekeeping standards when required.
  
  

Learning & Development Support

• Assist in sourcing suitable training programs for employees.
• Coordinate course registrations and training payments.
• Liaise with training providers regarding schedules and logistics.
  
  

Employee Engagement

• Coordinate and support company events
  
  

HR Administration

• Record and maintain employee leave records.
• Generate daily attendance reports.
• Maintain accurate employee records and HR documentation.
• Provide general administrative support to the P&C department.
• Administrate company insurance scheme and etc
• Undertake any other duties and responsibilities assigned by the Manager or Management that are commensurate with the role.
  
  

Qualifications

• Diploma or Bachelor’s Degree in Human Resources Management, Business Administration, Management, or a related field.
• 1–2 years of experience in HR administration or a related administrative role is preferred. Fresh graduates may also be considered.
• Basic knowledge of HR practices, employment laws, payroll, employee records, recruitment, and leave administration.
• Good command of English and Bahasa Malaysia. Other languages are an advantage.
• Willingness to learn and ability to handle multiple HR tasks and deadlines