People & Culture Assistant

Lyreco Group (Italy); Malaysia; On-site; MYR 33,000 - 61,000; Full time

Job summary

Lyreco Group (Italy) is seeking a P&C Assistant in Malaysia to provide administrative and operational support to the People & Culture function. You will oversee onboarding, offboarding, payroll preparations, and HR documentation while assisting with office administration and employee engagement.

The role requires 1–2 years in HR admin, good English and Bahasa Malaysia, and a willingness to learn. This is a full‑time position based in Malaysia with exposure to payroll processes and training

Qualifications

• Diploma or Bachelor's Degree in HRM or related field.
• 1–2 years in HR administration or related role preferred; fresh graduates considered.
• Basic knowledge of HR practices, payroll, employee records, recruitment and leave administration.
• Good command of English and Bahasa Malaysia; additional languages are a plus.
• Willingness to learn and manage multiple HR tasks and deadlines.

Responsibilities

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance and approvals from relevant departments.
• Submit clearance documentation to P&C for payroll processing.
• Manage pantry inventory and office procurement within budget.
• Maintain pantry cleanliness and office housekeeping standards.
• Source training programs and coordinate registrations and payments.
• Liaise with providers regarding schedules and logistics.
• Coordinate and support company events for employee engagement.
• Maintain attendance records and HR documentation; provide general P&C admin support.

Skills

English proficiency

Bahasa Malaysia

Multi-tasking

Attention to detail

Education

Diploma or Bachelor's Degree in HRM / Business Administration / Management

Tools

HRIS / Payroll systems

Job description

The P&C Assistant provides administrative and operational support to the People & Culture function while overseeing office administration activities to ensure smooth daily operations

Employee Onboarding & Offboarding

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance by preparing clearance forms and obtaining approvals from relevant departments.
• Submit completed clearance documentation to the P&C team for payroll processing

Office Administration

• Manage pantry inventory and ensure purchases remain within the approved budget.
• Ensure cleanliness and proper maintenance of pantry areas in both office and warehouse.
• Assist with office housekeeping standards when required.

Learning & Development Support

• Assist in sourcing suitable training programs for employees.
• Coordinate course registrations and training payments.
• Liaise with training providers regarding schedules and logistics.

Employee Engagement

• Coordinate and support company events

HR Administration

• Record and maintain employee leave records.
• Generate daily attendance reports.
• Maintain accurate employee records and HR documentation.
• Provide general administrative support to the P&C department.
• Administrate company insurance scheme and etc
• Undertake any other duties and responsibilities assigned by the Manager or Management that are commensurate with the role.

Qualifications

• Diploma or Bachelor's Degree in Human Resources Management, Business Administration, Management, or a related field.
• 1-2 years of experience in HR administration or a related administrative role is preferred. Fresh graduates may also be considered.
• Basic knowledge of HR practices, employment laws, payroll, employee records, recruitment, and leave administration.
• Good command of English and Bahasa Malaysia.
• Other languages are an advantage.
• Willingness to learn and ability to handle multiple HR tasks and deadlines