People & Culture Assistant

Lyreco Switzerland AG; Johor; On-site; MYR 24,000 - 36,000; Full time

Job summary

Lyreco Switzerland AG is seeking a P&C Assistant to provide administrative and operational support to People & Culture, overseeing office administration for smooth daily operations.

You will coordinate onboarding and exit clearances, manage attendance and HR records, support training and employee engagement, and assist with HR documentation and insurance programs. Fresh graduates are welcome; English and Bahasa Malaysia proficiency is required.

Qualifications

• Diploma or Bachelor's degree in Human Resources Management, Business Administration, Management, or a related field.
• 1–2 years of experience in HR administration or related role preferred.
• Fresh graduates may be considered.
• Basic knowledge of HR practices, employment laws, payroll, employee records, recruitment, and leave administration.
• Good command of English and Bahasa Malaysia; knowledge of other languages is a plus.
• Willingness to learn and ability to handle multiple HR tasks and deadlines.

Responsibilities

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance by preparing clearance forms and approvals.
• Submit clearance documentation to P&C for payroll processing.
• Manage pantry inventory within budget and maintain pantry areas.
• Assist with office housekeeping standards.
• Assist in sourcing training programs and coordinating registrations and payments.
• Liaise with training providers on schedules and logistics.
• Coordinate and support company events.
• Record and maintain employee leave records and attendance.
• Generate daily attendance reports and maintain HR documentation.
• Provide general administrative support to the P&C department.
• Assist with administering company insurance schemes.

Skills

HR administration

English commands

Bahasa Malaysia

Multitasking

Learning agility

Education

Diploma or Bachelor's in HR/Business Admin

Job description

The P&C Assistant provides administrative and operational support to the People & Culture function while overseeing office administration activities to ensure smooth daily operations.

Employee Onboarding & Offboarding

• Coordinate end-to-end onboarding activities for new employees.
• Coordinate employee exit clearance by preparing clearance forms and obtaining approvals from relevant departments.
• Submit completed clearance documentation to the P&C team for payroll processing.

Office Administration

• Manage pantry inventory and ensure purchases remain within the approved budget.
• Ensure cleanliness and proper maintenance of pantry areas in both office and warehouse.
• Assist with office housekeeping standards when required.

Learning & Development Support

• Assist in sourcing suitable training programs for employees.
• Coordinate course registrations and training payments.
• Liaise with training providers regarding schedules and logistics.

Employee Engagement

• Coordinate and support company events.

HR Administration

• Record and maintain employee leave records.
• Generate daily attendance reports.
• Maintain accurate employee records and HR documentation.
• Provide general administrative support to the P&C department.
• Administrate company insurance scheme and etc.
• Undertake any other duties and responsibilities assigned by the Manager or Management that are commensurate with the role.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources Management, Business Administration, Management, or a related field.
• 1–2 years of experience in HR administration or a related administrative role is preferred.
• Fresh graduates may also be considered.
• Basic knowledge of HR practices, employment laws, payroll, employee records, recruitment, and leave administration.
• Good command of English and Bahasa Malaysia.
• Other languages are an advantage.
• Willingness to learn and ability to handle multiple HR tasks and deadlines.

The Lyreco Group is the European Leader and the third largest distributor of workplace products and services in the world. A privately-owned company since 1926, Lyreco is now present in 25 countries with 13 partners in 15 additional countries, operating in 40 different countries across the globe. A global workplace solutions company with 10,000 employees, Lyreco’s mission is to delivery sustainably, what any workplace needs, so its people can focus on what matters most. We are pioneers, today and tomorrow, in delivering what any workplace needs, from workplace products, to services, anywhere you work. We are active in the areas of office supplies, print services and consumables, PPE and safety solutions, coffee and catering, hygiene and cleaning, furniture and ergonomics solutions, and wellbeing services. With our core values of Excellence, Passion, Respect and Agility driving every decision, and a perfect blend of people, technology, and our corporate social responsibility strategy, we aim to deliver a great working day for our people and our customers. We strive for perfection in everything we do, and we really care for our customers. We believe in trust, respect and ethical behaviour, and we remain agile with our ability to anticipate, innovate and adapt to change.