Payroll Manager (Recruitment Agency)

Calibre Events Solutions Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Calibre Events Solutions Sdn Bhd is seeking an experienced Payroll Specialist in Kuala Lumpur to handle monthly payroll for agency staff and contract workers, ensuring accuracy and timeliness. The role includes data entry, reconciliations, and statutory filings, with liaison to accountants and authorities.

The ideal candidate has 3–5 years in payroll, strong knowledge of Malaysian regulations, and proficiency in payroll software and Excel.

Qualifications

• 3–5 years of payroll management experience, preferably in HR/recruitment
• Strong knowledge of Malaysian employment law, tax regulations, and statutory requirements (EPF, SOCSO, income tax)
• Proficiency with payroll software and MS Excel; accounting software is advantageous
• Excellent numerical accuracy and attention to detail
• Professional certification in payroll or HR management preferred (e.g., MIA or equivalent)
• Ability to manage multiple priorities and meet deadlines

Responsibilities

• Process monthly payroll for all agency employees and contract workers
• Manage payroll systems and databases including data entry, verification, and reconciliation
• Prepare payroll reports for management and regulatory compliance
• Liaise with external accountants, tax authorities, and financial institutions
• Ensure compliance with labour laws, tax regulations, and employment standards
• Coordinate year-end tax documentation including EA forms and regulatory filings
• Support HR with payroll data for recruitment and onboarding

Skills

Payroll software

Excel proficiency

Data accuracy

Communication skills

Independent worker

Tools

Accounting software

Payroll software

MS Excel

Job description

Processing monthly payroll for all agency employees and contract workers, ensuring accuracy and timeliness in salary disbursements

Managing payroll systems and databases, including data entry, verification, and reconciliation of payroll records

Calculating and administering statutory deductions, benefits, and tax withholdings in accordance with Malaysian employment law and regulations

Preparing payroll reports and documentation for management, financial reporting, and regulatory compliance purposes

Liaising with external accountants, tax authorities, and financial institutions regarding payroll matters

Ensuring compliance with all relevant labour laws, tax regulations, and employment standards applicable to recruitment agencies

Managing employee inquiries and resolving payroll-related issues promptly and professionally

Maintaining confidentiality and security of sensitive payroll information

Coordinating year-end tax documentation and statutory filings including EA forms and other regulatory requirements

Supporting the HR team with payroll-related data for recruitment, onboarding, and employee management processes

What we're looking for

Minimum 3-5 years of experience in payroll management, preferably within a recruitment agency or similar HR-focused environment

Strong knowledge of Malaysian employment law, tax regulations, and statutory requirements including EPF, SOCSO, and income tax compliance

Proficiency with payroll software systems and Microsoft Excel; experience with accounting software is advantageous

Excellent numerical accuracy and attention to detail with strong organisational skills

Professional certification in payroll or HR management, such as the Malaysian Institute of Accountants (MIA) or equivalent qualification, is preferred

Demonstrated ability to manage multiple priorities and meet strict deadlines

Strong communication skills and ability to interact professionally with employees, management, and external stakeholders

Understanding of the recruitment industry and temporary workforce management is a plus

Ability to work independently whilst maintaining collaborative relationships with the wider HR and finance teams

Commitment to maintaining confidentiality and handling sensitive information with integrity