Payroll Executive

Adecco; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Adecco in Malaysia is seeking a detail-oriented payroll administrator to manage end-to-end payroll, HR operations and office administration, ensuring accurate payroll processing and regulatory compliance.

The ideal candidate will have 3–5 years of payroll experience, knowledge of EPF, SOCSO, EIS, PCB and the Employment Act, and can coordinate with the outsourced payroll provider to deliver timely monthly payroll.

Qualifications

• Minimum 3–5 years of payroll administration experience.
• Experience handling outsourced payroll.
• Knowledge of Malaysian payroll regulations (EPF, SOCSO, EIS, PCB) and the Employment Act.
• Ability to manage payroll data confidentiality.

Responsibilities

• Manage end-to-end payroll with outsourced provider for monthly processing.
• Verify payroll inputs: new hires, resignations, adjustments, leave, overtime.
• Ensure timely statutory contributions and tax deductions.
• Maintain payroll records and confidential employee data.
• Support year-end payroll activities and audits.

Skills

Payroll administration

Vendor coordination

Regulatory compliance

Excel

Stakeholder management

Attention to detail

Education

Diploma or Bachelor's Degree in HR/Accounting/Finance/Business Administration

Tools

Payroll software

Microsoft Excel

Job description

This role is responsible for managing end-to-end payroll administration, HR operations and office administration activities, ensuring accurate payroll processing, statutory compliance and effective support throughout the employee lifecycle. The ideal candidate is a detail-oriented and proactive HR professional with strong payroll administration experience and a solid understanding of Malaysian employment legislation and statutory requirements.

Key Responsibilities

• Manage and coordinate the end-to-end payroll process with the outsourced payroll provider, ensuring accurate and timely monthly payroll processing for all employees.
• Verify payroll inputs, including new hires, resignations, salary adjustments, allowances, overtime, commissions, bonuses, leave records and other payroll-related transactions.
• Ensure accurate calculation and timely submission of statutory contributions and deductions, including EPF, SOCSO, EIS, PCB and other regulatory requirements.
• Perform payroll reconciliation, validate payroll reports and resolve payroll discrepancies in a timely manner.
• Maintain payroll records, employee compensation data and related documentation while ensuring confidentiality and data accuracy.
• Administer employee benefits and claims, including medical, insurance and other company-sponsored benefit programmes.
• Manage payroll-related employee lifecycle transactions, including onboarding, confirmation, transfers, promotions and offboarding activities.
• Respond to employee enquiries regarding payroll, tax, statutory contributions, leave balances and benefits administration.
• Ensure compliance with the Malaysian Employment Act, Income Tax regulations, statutory requirements and company policies related to payroll and compensation.
• Support year-end payroll activities, including preparation of EA forms, tax reporting and payroll audits.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Accounting, Finance, Business Administration or a related field.
• Minimum 3-5 years of payroll administration experience, preferably handling outsourced payroll.
• Strong knowledge of Malaysian payroll regulations, including EPF, SOCSO, EIS, PCB and Employment Act requirements.
• Experience managing payroll systems and payroll vendor coordination.
• Proficient in Microsoft Excel and payroll reporting.
• High level of accuracy, attention to detail and confidentiality.
• Strong communication and stakeholder management skills.
• Ability to work independently and meet payroll deadlines.