Payroll Executive/Senior Executive

HerbaLine Global Wellness Group; Shah Alam; On-site; MYR 56,000 - 89,000; Full time

Job summary

HerbaLine Wellness Group (HWG) is seeking a proactive Payroll professional to manage end-to-end payroll across our group and multiple entities in Malaysia. You will collaborate with HR, Finance, and Operations to ensure accurate salary calculations, deductions, and timely payslips for local and foreign staff.

The role requires 2–3 years of hands-on payroll experience, strong Excel skills, and knowledge of EPF/SOCSO/EIS/PCB compliance.

Qualifications

• End-to-end payroll processing experience (2–3 years).
• Proficient in Microsoft Excel with PivotTables and lookup functions.
• Knowledge of Malaysian statutory requirements: EPF, SOCSO, EIS, SKBBK and PCB.
• Familiarity with government portals such as LHDN e-Filing, PERKESO Assist, and other platforms.

Responsibilities

• Process full payroll spectrum for local and foreign staff across entities.
• Handle monthly payroll calculations, deductions, overtime, bonuses, and allowances.
• Maintain accurate payroll records and timely updates of employee data.
• Submit statutory reports to authorities (EPF, SOCSO, EIS, PCB) and prepare EA/CP38 forms.

Skills

Excel proficiency

Attention to detail

Communication skills

Independence

Mandarin (advantage)

Education

Bachelor’s Degree or Diploma in HR/Business/Accounting

Tools

Worksy

Infortech

Job description

We are seeking a proactive and hands‑on Payroll professional to manage the full spectrum of payroll operations across our group of companies, covering various business segments.

This role provides valuable exposure to payroll operations, statutory compliance, and cross-functional collaboration with HR, Finance, and Operations teams.

Job Responsibilities:

Responsible for processing the full spectrum of payroll activities for local and foreign employees across multiple business entities.

Manage monthly payroll processing, including salary calculations, overtime, incentives, bonuses, allowances, leave adjustments, tax deductions, and other payroll‑related deductions.

Maintain accurate employee payroll records and ensure timely updates of employee information.

Handle statutory submissions and contributions, including EPF, SOCSO, EIS, SKBBK, and PCB (Monthly Tax Deduction) via relevant government platforms.

Prepare and submit payroll‑related documents and correspondence to LHDN, including EA Forms, CP38, and other tax‑related documentation.

Perform payroll verification, generate payroll reports, prepare bank payment files, and distribute payslips to employees.

Ensure monthly statutory submissions are completed accurately and within the required deadlines.

Stay updated on changes in Malaysian labour laws, payroll regulations, and statutory requirements to ensure compliance.

Maintain confidentiality and integrity when handling sensitive employee payroll information.

Collaborate with Finance consultants and relevant departments on payroll reconciliation, fund allocation, payment schedules, and cash flow arrangements.

Handle and resolve employees’ payroll‑related queries promptly to ensure a high level of employee satisfaction.

Provide support for audit preparation and documentation when required.

Work closely with HR and otherstakeholders to continuously improve payroll processes and operational efficiency.

Requirements

Bachelor’s Degree or Diploma in Human Resource Management, Business Administration, Accounting, or related disciplines.

Minimum2–3 years of hands‑on end‑to‑end payroll processing experience (not limited to payroll support).

Strong proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, data sorting, and formula‑based reporting. Experience with Excel‑based payroll processing is highly preferred.

Good knowledge of Malaysian statutory requirements, including EPF, SOCSO, EIS, SKBBK and PCB submissions.

Familiarity with government portals such as LHDN e‑Filing, PERKESO Assist, and other relevant platforms.

Strong attention to detail with excellent numerical accuracy.

Ability to handle confidential payroll information with professionalism and discretion.

Good communication skills with the ability to collaborate effectively with Finance, HR, and Operations teams.

Able to work independently, manage priorities, and meet strict monthly payroll deadlines.

Familiarity with payroll systems such as Worksy, Infortech, or other payroll platforms will be an advantage.

Proficiency in Mandarin (spoken and written) is an added advantage to communicate with Mandarin‑speaking stakeholders.

At HerbaLine Wellness Group (HWG), we are dedicated to revolutionizing the wellness experience by seamlessly blending relaxation, nourishment, and luxury. Our exceptional offerings include a premier facial wellness spa, a thoughtfully curated selection of healthy, organic cuisine, and an exclusive wellness hotel—each carefully designed to foster holistic well‑being.

At HWG, we offer more than just a destination—we offer a transformative experience that elevates every aspect of your well‑being. Whether you're seeking a rejuvenating retreat, a health‑focused getaway, or a long‑term stay, we are here to provide exceptional service in an environment designed to nurture vitality.

At HerbaLine Wellness Group (HWG), we are dedicated to revolutionizing the wellness experience by seamlessly blending relaxation, nourishment, and luxury. Our exceptional offerings include a premier facial wellness spa, a thoughtfully curated selection of healthy, organic cuisine, and an exclusive wellness hotel—each carefully designed to foster holistic well‑being.

At HWG, we offer more than just a destination—we offer a transformative experience that elevates every aspect of your well‑being. Whether you're seeking a rejuvenating retreat, a health‑focused getaway, or a long‑term stay, we are here to provide exceptional service in an environment designed to nurture vitality.