PARALEGAL

Mirandah Asia; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

Career advancement

Learning environment

In-house training

Job summary

mirandah asia, an intellectual property boutique in Southeast Asia, invites applications for a Receptionist cum Clerk at its Malaysia office in Plaza Sentral, KL Sentral. The role supports trademark, patent, and design recordal matters and handles administrative tasks, invoicing, and client liaison.

Ideal candidates possess a professional certificate/ diploma or degree, strong English and Bahasa Malaysia, proficiency in Microsoft Office, and 1–2 years of clerical experience.

Qualifications

• Must possess Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma in Law or equivalent or a Degree in any field.
• Excellent communication skills in English and Bahasa Malaysia.
• Computer literate with proficiency in Microsoft Office applications.

Responsibilities

• Assist with trademark/patent/design recordal matters and changes of name/address/agents.
• Prepare and process recordal forms, supporting documents, and filings with relevant IP offices.
• Review client instructions to ensure completeness before filing.
• Monitor recordal matters, deadlines and follow-ups; liaise with clients and IP offices.
• Maintain electronic and physical records and docketing systems.
• Prepare and issue invoices for completed work.

Skills

Telephone etiquette

Communication skills

Microsoft Office

Team player

Organisational skills

Education

Professional Certificate/ Diploma/Law degree

Degree in any field

Tools

Microsoft Office

Job description

mirandah asia is an intellectual property boutique practice which provides a one-stop shop for IP needs in Southeast Asia.

mirandah asia is committed to the highest level of quality, professionalism, and prompt service. Our team comprises both fully qualified patent/trademark attorneys and lawyers.

Applications are invited from qualified individuals for the position of Receptionist cum Clerk in our Malaysia office located at Plaza Sentral at KL Sentral Station.

Job Requirements

• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma in Law or its equivalent, or a Degree in any field.
• Pleasant personality with professional telephone etiquette and good communication skills in both English and Bahasa Malaysia.
• Computer literate with proficiency in Microsoft Office applications.
• 1-2 years of clerical/administrative would be an added advantage.
• Strong organisational, monitoring, and deadline-management skills, with the ability to prioritise tasks effectively and ensure timely follow-up of assigned matters.
• Good comprehension skills with the ability to understand instructions accurately, identify key requirements, and carry out tasks with attention to detail.
• Hardworking, proactive, and highly motivated, with the ability to work under pressure in a fast-paced environment.
• Possess good interpersonal and communication skills and be able to work effectively as part of a team.

Job Descriptions

• Assist with trademark/ patent/ design recordal matters, including changes of name, address, assignments, mergers, licences, and changes of agent.
• Prepare and process recordal forms, supporting documents, correspondence, and filings with MyIPO and other relevant IP offices.
• Review client instructions and documents to ensure completeness and accuracy before filing.
• Monitor recordal matters, deadlines, and follow-ups to ensure timely action.Liaise with clients, foreign associates, and IP offices on recordal requirements and outstanding documents.
• Maintain and update electronic and physical records, docketing systems, and databases.
• Prepare and issue invoices for completed work, including ensuring the billing details are correct and in accordance with guidelines.
• Assist attorneys and Post-Grant Department with general administrative and ad hoc IP-related tasks.
• Provide administrative and clerical support, including receptionist duties, filing, record maintenance, correspondence handling, and other ad hoc administrative tasks as assigned.

Benefits

• Great career advancement opportunity.
• Best learning platform and friendly working environment.
• In-house training for continuous professional development.
• Ideal working location with good and easy accessibility to KL Sentral