Intellectual Property Coordinator

Spruson & Ferguson; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Benefits offered by this job

Global environment with international exposure

Comprehensive mentorship and training

Flexible and inclusive work environment

Competitive remuneration and benefits package

Job summary

Spruson & Ferguson in Kuala Lumpur is seeking an Intellectual Property Coordinator to support daily operations and IP administration tasks. The hybrid role combines general office responsibilities with a focus on trademark coordination.

Ideal candidates possess a law degree, along with 3-5 years of relevant trademark experience. Responsibilities include preparing official documents, coordinating filings, and managing deadlines. The company offers a supportive and competitive work environment with numerous development benefits.

Qualifications

• 3-5 years relevant Trademark work experience.
• Experience in a legal secretary/administrative role is advantageous.
• Strong ability to work independently under pressure.

Responsibilities

• Prepare official documents for Trademark Offices.
• Coordinate filings across multiple jurisdictions.
• Monitor and track crucial deadlines.

Skills

MS Office

Fluent English communication

Time management

Attention to detail

Team player

Education

Bachelor’s degree in law or equivalent

Tools

IP2SGm

Job description

We are currently seeking an Intellectual Property Coordinator to join our Kuala Lumpur, Malaysia team on a full-time basis. This role is integral to support both daily office operations and IP administration activities. This hybrid role is ideal for someone who prefers the balance of general administrative responsibilities with a focus in IP coordination task.

Some key responsibilities of your role include:

• Preparing official documents for submission to Trademark Offices up to registration (e.g., conducting trademark searches, trademark applications, formalities compliance and submission of powers of attorney, reviewing examination reports, renewals).
• Coordinating filings across multiple jurisdictions.
• Monitoring and tracking crucial deadlines.
• Preparing agents/clients correspondence and invoices.
• Filing of documents through Electronic Filing System.
• Assist in daily office operations, including office supplies management, vendor coordination and facility support.
• Manage meeting schedules, correspondences, calls and enquires.
• Maintain organised filing systems and ensure proper documentation.
• Performing general administrative duties to ensure a smooth workflow and operational efficiency.

Skills & Experience

• Bachelor’s degree in law or equivalent.
• Preferably 3 – 5 years relevant Trademark work experience.
• Experience using IP2SGm or in a legal secretary/administrative role would be advantageous.
• MS Office with good word processing skills.
• A good team player and be willing to work extra hours, if required.
• Able to work independently, under pressure and deal tactfully with stakeholders.
• Good time management and organisational skills.
• Ability to multi-task and deal with high volumes of work.
• Strong attention to detail and the ability to be flexible.
• Ability to communicate fluently in English (both written & spoken).

What we offer

Spruson & Ferguson offers a wide range of benefits aimed at supporting our employee’s ongoing development, including but not limited to:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities.
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package.

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialisation, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.