PARALEGAL

MIRANDAH ASIA (MALAYSIA) SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Career advancement

In-house training

Easy access to KL Sentral

Job summary

mirandah asia is inviting applications for a Receptionist cum Clerk at our Malaysia office located at Plaza Sentral, KL Sentral Station. The role involves assisting with trademark, patent and design recordal matters, preparing forms and filings, and maintaining records with accuracy and timeliness.

The ideal candidate will have a professional certificate or diploma, strong English and Bahasa Malaysia communication, and good Microsoft Office skills.

Qualifications

• Must possess at least Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma in Law or a Degree in any field.
• Excellent communication in English and Bahasa Malaysia; professional telephone etiquette.
• Computer literate with proficiency in Microsoft Office applications.
• 1–2 years of clerical/administrative experience is an advantage.

Responsibilities

• Assist with trademark, patent and design recordal matters, including changes of name, address, and filings.
• Prepare and process recordal forms, supporting documents, and filings with IP offices.
• Review client instructions to ensure completeness before filing.
• Monitor deadlines and follow-ups to ensure timely action.

Skills

English communication

Bahasa Malaysia communication

Telephone etiquette

MS Office proficiency

Organisational skills

Team player

Education

Professional Certificate/Diploma/Higher Diploma/Degree in any field

Tools

Microsoft Office

Job description

mirandah asia is an intellectual property boutique practice which provides a one-stop shop for IP needs in Southeast Asia.

mirandah asia is committed to the highest level of quality, professionalism, and prompt service. Our team comprises both fully qualified patent/trademark attorneys and lawyers.

Applications are invited from qualified individuals for the position of Receptionist cum Clerk in our Malaysia office located at Plaza Sentral at KL Sentral Station.

JOB REQUIREMENTS

• Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma in Law or its equivalent, or a Degree in any field.
• Pleasant personality with professional telephone etiquette and good communication skills in both English and Bahasa Malaysia.
• Computer literate with proficiency in Microsoft Office applications.
• 1–2 years of clerical/administrative would be an added advantage.
• Strong organisational, monitoring, and deadline-management skills, with the ability to prioritise tasks effectively and ensure timely follow-up of assigned matters.
• Good comprehension skills with the ability to understand instructions accurately, identify key requirements, and carry out tasks with attention to detail.
• Hardworking, proactive, and highly motivated, with the ability to work under pressure in a fast-paced environment.
• Possess good interpersonal and communication skills and be able to work effectively as part of a team.

JOB DESCRIPTIONS

• Assist with trademark/ patent/ design recordal matters, including changes of name, address, assignments, mergers, licences, and changes of agent.
• Prepare and process recordal forms, supporting documents, correspondence, and filings with MyIPO and other relevant IP offices.
• Review client instructions and documents to ensure completeness and accuracy before filing.
• Monitor recordal matters, deadlines, and follow-ups to ensure timely action.
• Liaise with clients, foreign associates, and IP offices on recordal requirements and outstanding documents.
• Maintain and update electronic and physical records, docketing systems, and databases.
• Prepare and issue invoices for completed work, including ensuring the billing details are correct and in accordance with guidelines.
• Assist attorneys and Post-Grant Department with general administrative and ad hoc IP-related tasks.
• Provide administrative and clerical support, including receptionist duties, filing, record maintenance, correspondence handling, and other ad hoc administrative tasks as assigned.

• Great career advancement opportunity.
• Best learning platform and friendly working environment.
• In-house training for continuous professional development.
• Ideal working location with good and easy accessibility to KL Sentral

mirandah asia (malaysia) is an intellectual property boutique practice which provides a one-stop shop for your IP needs in Southeast Asia and the Indian sub-continent. From our offices in Singapore and Malaysia, established for over 35 years, we have set up a network including offices in Indonesia, Thailand, Philippines, Vietnam, Brunei and India.

mirandah asia (malaysia) is an intellectual property boutique practice which provides a one-stop shop for your IP needs in Southeast Asia and the Indian sub-continent. From our offices in Singapore and Malaysia, established for over 35 years, we have set up a network including offices in Indonesia, Thailand, Philippines, Vietnam, Brunei and India.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a paralegal?
• Which of the following types of qualifications do you have?
• How would you rate your English language skills?
• How much notice are you required to give your current employer?