Packing Admin Assistant

Boilermech; Subang Jaya; On-site; MYR 28,000 - 39,000; Full time

Job summary

Boilermech in Subang Jaya is seeking an organized Shipping & Admin Assistant to support packing, logistics and documentation for multiple projects. You will prepare packing checklists after receiving project materials, update weights and dimensions, generate packing lists for export projects, and coordinate with packing, shipping and accounts to finalize documents.

Applicants should have at least 1 year in manufacturing/logistics, strong communication, and proficiency in Microsoft Excel and

Qualifications

• Education: SPM, Certificate, Diploma, or equivalent.
• Experience: At least 1 year in manufacturing, logistics, shipping, or related administration.
• Skills: Good communication skills & Excellent administrative accuracy.
• Computer skills: Proficient in Microsoft Excel and Word.
• Personal qualities: Strong commitment to work responsibilities and Team-oriented with good interpersonal skills.
• Work environment: Ability to work in a fast-paced environment at different levels.
• Teamwork: Willingness to receive instructions from leaders and collaborate as part of a team.

Responsibilities

• Prepare packing checklist for each project after receiving ML, PR, Micas List & Production checklist from respective department / project engineer.
• Prepare packing checklist for each project, submit it to packing executive for verification and approval prior to the submission to inventory and Packing.
• Update checklist after receive checklist from packing executive with complete weight & dimension for export shipment and update on packing list. Convert dimension to meter.
• Follow up with Packing Hand on the status of packed items and key in all the data information such as (Dimension, Weight, Quantity, and etc) in draft Packing List.
• Prepare packing list of all export projects (PB,MP, ST)
• Email draft packing lists to sales department in PDF format
• Prepare schedule for packing & transport charges and submit to packing executive and shipping manager for verification and approval prior to the submission to Account department.
• Update monthly packing stock balance with inventory department and update crate list in Packing Folder.
• Assist company drivers with travel claims and submit to superior for approval before submitting to accounts department
• Update all daily delivery orders (DO) for submission to accounts department.
• Updating and Filing Delivery Order (DO) in each project files and project folder in server.
• The above job description is by no mean exhaustive. Additional responsibilities may be given to you as and when it is deemed necessary.

Skills

Communication skills

Administrative accuracy

Teamwork

Interpersonal skills

Fast-paced environment

Education

SPM/Certificate/Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

1. Prepare packing checklist for each project after receiving ML, PR, Micas List & Production checklist from respective department / project engineer.
2. Prepare packing checklist for each project, submit it to packing executive for verification and approval prior to the submission to inventory and Packing.
3. Update checklist after receive checklist from packing executive with complete weight & dimension for export shipment and update on packing list. Convert dimension to meter.
4. Follow up with Packing Hand on the status of packed items and key in all the data information such as (Dimension, Weight, Quantity, and etc) in draft Packing List.
5. Prepare packing list of all export projects (PB,MP, ST)
6. Email draft packing lists to sales department in PDF format
7. Prepare schedule for packing & transport charges and submit to packing executive and shipping manager for verification and approval prior to the submission to Account department.
8. Update monthly packing stock balance with inventory department and update crate list in Packing Folder.
9. Assist company drivers with travel claims and submit to superior for approval before submitting to accounts department
10. Update all daily delivery orders (DO) for submission to accounts department.
11. Updating and Filing Delivery Order (DO) in each project files and project folder in server.
12. The above job description is by no mean exhaustive. Additional responsibilities may be given to you as and when it is deemed necessary.

Experience / Skills Required:

1. Education: SPM, Certificate, Diploma, or equivalent.
2. Experience: At least 1 year in manufacturing, logistics, shipping, or related administration.
3. Skills: Good communication skills & Excellent administrative accuracy.
4. Computer skills: Proficient in Microsoft Excel and Word.
5. Personal qualities:Strong commitment to work responsibilities and Team-oriented with good interpersonal skills.
6. Work environment: Ability to work in a fast-paced environment at different levels.
7. Teamwork: Willingness to receive instructions from leaders and collaborate as part of a team.