Executive Assistant to Director | Travel & Meeting Support

Hirehub Management Sdn. Bhd.; Kulai; On-site; MYR 71,000 - 85,000; Full time

Job summary

Hirehub Management Sdn. Bhd. in Senai, Johor is seeking an Executive/Personal Assistant to support the Director, coordinate calendars, meetings, and travel arrangements, and prepare reports and presentations.

The role requires a Diploma or Bachelor’s in Business Administration or related field, and fluency in Chinese and English. Fresh graduates are welcome; travel with the Director may be required.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Marketing, Finance, or a related field.
• Fresh graduates welcome; experience in PA/EA or administrative roles is a plus.
• Proficient in Chinese and English, with good written and verbal communication skills.
• Strong organizational, coordination, multitasking, and time management skills.
• Willing to accompany the Director on business trips and meetings as required.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good documentation, meeting minutes, and follow-up skills.
• Professional appearance with good interpersonal skills and discretion.

Responsibilities

• Provide administrative support to the Director to ensure smooth daily operations.
• Manage the Director's calendar, meetings, travel arrangements, and itineraries.
• Attend business meetings with the Director, prepare meeting minutes, and follow up on actions.
• Prepare meeting materials, reports, presentations, and other documents as required.
• Accompany the Director on business trips, client visits, and meetings, providing on-site coordination and support.
• Liaise with internal departments, clients, suppliers, and partners to follow up on tasks.
• Gather, organize, and analyze business information to support the Director's decisions.
• Monitor task progress and ensure timely follow-ups.
• Handle confidential information and perform ad hoc duties as assigned by the Director.

Skills

Administrative support

Calendar management

Meeting coordination

Travel arrangements

Document preparation

Bilingual Chinese & English

Education

Diploma or Bachelor's Degree in Business Administration, Management, Marketing, Finance, or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Hirehub Management Sdn. Bhd. in Senai, Johor is seeking an Executive/Personal Assistant to support the Director, coordinate calendars, meetings, and travel arrangements, and prepare reports and presentations.

The role requires a Diploma or Bachelor’s in Business Administration or related field, and fluency in Chinese and English. Fresh graduates are welcome; travel with the Director may be required.