Organized Admin Pro: Data, Docs & Coordination

VF Fastening Systems Sdn Bhd; Johor Bahru; On-site; MYR 29,000 - 33,000; Full time

Job summary

VF Fastening Systems Sdn Bhd in Malaysia is seeking a responsible Admin Assistant to support day-to-day administrative operations. You will assist with documentation, data entry, filing, coordination, and general office duties while ensuring work is completed accurately and on time.

The role involves handling quotations, invoices, and purchase orders, coordinating meetings, and liaising with internal teams and external stakeholders.

Qualifications

• Minimum 1 year of experience in administration, clerical support, or a related role.
• Good working knowledge of Microsoft Office, especially Word and Excel.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Mandarin or other language skills would be an advantage.
• Able to prioritise tasks, meet deadlines, and work independently.
• Fresh graduates with relevant qualifications may also be considered.

Responsibilities

• Perform general administrative and clerical tasks.
• Prepare, update, and maintain documents, reports, records, and filing systems.
• Handle data entry and ensure information is accurate and up to date.
• Manage incoming calls, emails, enquiries, and correspondence professionally.
• Coordinate meetings, appointments, deliveries, and other administrative arrangements.
• Assist with preparing quotations, invoices, purchase orders, and other business documents when required.
• Monitor office supplies and arrange replenishment when necessary.
• Liaise with internal departments, customers, suppliers, and other stakeholders.
• Support basic finance, inventory, or operations administration as assigned.
• Maintain confidentiality of company information and documents.
• Assist with other ad hoc administrative duties and projects as required.

Skills

Microsoft Office

Organisational skills

Communication skills

Bahasa Malaysia & English

Mandarin advantageous

Task prioritisation

Fresh graduates considered

Tools

Microsoft Office Suite

Job description

VF Fastening Systems Sdn Bhd in Malaysia is seeking a responsible Admin Assistant to support day-to-day administrative operations. You will assist with documentation, data entry, filing, coordination, and general office duties while ensuring work is completed accurately and on time.

The role involves handling quotations, invoices, and purchase orders, coordinating meetings, and liaising with internal teams and external stakeholders.