Efficient Admin Pro: Organisation, Documentation & Team Support

Upstage Expo (M) Sdn Bhd; Selangor; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

KWSP

SOCSO

Medical claim included

Annual and medical leave per LabourLaw

Annual Leave

Medical and Hospitalisation Leave

EIS

EPF

Annual Bonus

Medical Insurance

Training Provided

Allowance Provided

Performance Bonus

Company Trip

5 Working Days

Job summary

Upstage Expo (M) Sdn Bhd is seeking an Administrator to streamline office operations in a fast-moving SME environment in Malaysia. You will support management and teams with day-to-day tasks, document control, travel arrangements and basic HR paperwork.

The role emphasizes organisation, reliability and the ability to manage multiple tasks while maintaining confidentiality. Fresh graduates and early-career professionals are welcome to apply, with a focus on strong communication skills in English

Qualifications

• SPM, Diploma or equivalent qualification.
• 1–3 years of administrative or office support experience.
• Fresh graduates with strong organisation and communication skills are welcome.
• Good command of written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Word, Excel, PowerPoint and Google Workspace.
• Good organisational and time-management skills.
• Detail-oriented and careful when handling documentation and data.
• Able to prioritise multiple tasks and meet deadlines.
• Responsible, dependable and able to work with minimal supervision.
• Good interpersonal and communication skills.
• Resourceful — willing to find solutions rather than simply wait for instructions.
• Comfortable working in a fast-moving SME and project-based environment.
• Able to handle confidential company information professionally.

Responsibilities

• Handle day-to-day general office administration and ensure smooth office operations.
• Manage incoming calls, emails, correspondence, courier services and documentation.
• Maintain proper filing and organisation of company documents and records.
• Prepare letters, forms, reports, spreadsheets and other administrative documents.
• Manage office supplies, stationery and pantry requirements.
• Coordinate maintenance, servicing and other office-related matters.
• Maintain proper records of company assets, equipment and administrative items.
• Prepare and organise quotations, purchase orders, delivery orders and other supporting documents.
• Assist with data entry and maintain accurate records in company systems.
• Coordinate documentation with suppliers, clients and internal departments.
• Follow up on outstanding documents, signatures, approvals and administrative matters.
• Assist with travel arrangements, accommodation, meetings and appointments.
• Maintain organised digital and physical filing systems so information can be retrieved easily.
• Provide administrative support to Management, Sales, Operations and other departments.
• Coordinate internal meetings, prepare basic meeting arrangements and follow up on administrative requirements.
• Assist with employee onboarding administration, staff records and other basic HR documentation when required.
• Support company activities, exhibitions, events and internal functions.
• Assist with ad-hoc administrative tasks and special projects assigned by management.

Skills

Organisational skills

Time management

Detail-oriented

Task prioritisation

Dependable

Interpersonal skills

Communication skills

Resourceful

Confidentiality

English proficiency

Bahasa Malaysia proficiency

Education

SPM, Diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Google Workspace

Job description

Upstage Expo (M) Sdn Bhd is seeking an Administrator to streamline office operations in a fast-moving SME environment in Malaysia. You will support management and teams with day-to-day tasks, document control, travel arrangements and basic HR paperwork.

The role emphasizes organisation, reliability and the ability to manage multiple tasks while maintaining confidentiality. Fresh graduates and early-career professionals are welcome to apply, with a focus on strong communication skills in English