Retail Admin & Operations Coordinator

Calibre Events Solutions Sdn Bhd; Penang; On-site; MYR 36,000 - 58,000; Full time

Job summary

Calibre Events Solutions Sdn Bhd in Penang is seeking a capable Admin Support professional to streamline filing, data entry, and document preparation across teams.

The role requires strong MS Office skills, attention to detail, and the ability to liaise effectively with multiple departments, support regional reporting, and maintain orderly office operations.

You will contribute to process improvements, handle everyday administration, and ensure professional communication and accurate records.

Qualifications

• Minimum 1–2 years in an administrative or retail admin support role.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Excel, VLOOKUP & PivotTable) and familiarity with retail management systems.

Responsibilities

• Create and maintain filing systems (digital and physical) for quick information retrieval.
• Accurately updating databases or spreadsheets.
• Draft, proofread and format reports, memos and official correspondence.
• Act as central point of contact between departments for coordination (channel, region, agency).
• Track expenses and submit reimbursement claims; monitor warehouse inventory.
• Submit regional reports and assist regional support tasks.

Skills

Organisational skills

MS Office Excel (VLOOKUP/Pivot)

Communication skills

Data entry accuracy

Problem solving

Retail admin experience

Team player

Tools

Retail management systems

Job description

Calibre Events Solutions Sdn Bhd in Penang is seeking a capable Admin Support professional to streamline filing, data entry, and document preparation across teams.

The role requires strong MS Office skills, attention to detail, and the ability to liaise effectively with multiple departments, support regional reporting, and maintain orderly office operations.

You will contribute to process improvements, handle everyday administration, and ensure professional communication and accurate records.