Admin assistant

Mim defense sdn bhd; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Mim Defense SDN BHD, based in Wangsa Maju, Kuala Lumpur, is hiring an Admin Assistant to support day-to-day operations in a full-time capacity. You will manage filing, data entry, correspondence, scheduling, and office records to keep the team organized.

The role emphasizes attention to detail, strong English and Malay communication, and the ability to work independently and as part of a team, with opportunities for professional development and a stable workplace.

Qualifications

• Minimum 1–3 years of admin or office support experience.
• Excellent organisational and time-management abilities.
• Strong written and verbal communication in English and Malay.
• Meticulous data entry and document filing skills.

Responsibilities

• Manage general administrative tasks including filing, data entry, and document organisation
• Handle incoming/outgoing correspondence via email, phone, and mail
• Schedule meetings, appointments and travel for staff
• Prepare and maintain office records, databases and filing systems
• Coordinate office events and company functions
• Process invoices, expense reports and other admin documents
• Order and maintain office supplies and equipment
• Provide general support to departments as required
• Assist with reception duties and welcoming visitors
• Support the preparation of reports and meeting materials

Skills

Organisational skills

Time management

Communication skills (English/Malay)

Microsoft Office (Word, Excel, PowerPt

Data entry

Tools

Microsoft Office Suite

Job description

About the role

Mim Defense SDN BHD is seeking a dedicated and organised Admin Assistant to join our team in Wangsa Maju, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting the smooth day-to-day operations of our organisation. As an Admin Assistant, you will be the backbone of our administrative functions, ensuring that all office operations run efficiently and that our team has the support they need to focus on their core responsibilities. This role is essential to maintaining our organisational standards and contributing to our overall success.

What you'll be doing

• Managing general administrative tasks including filing, data entry, and document organisation
• Handling incoming and outgoing correspondence, including emails, phone calls and mail
• Scheduling meetings, appointments and travel arrangements for staff members
• Preparing and maintaining office records, databases and filing systems
• Assisting with the coordination of office events and company functions
• Processing invoices, expense reports and other administrative documentation
• Ordering and maintaining office supplies and equipment
• Providing general support to various departments as required
• Assisting with reception duties and welcoming visitors to the office
• Supporting the preparation of reports, presentations and meeting materials

What we're looking for

• Proven experience working in an administrative or office support role, ideally 1-3 years in a similar position
• Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously
• Strong communication skills, both written and verbal, in English and Malay
• Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint
• Attention to detail and accuracy in all administrative work
• Professional demeanour and ability to interact positively with colleagues at all levels
• Strong customer service orientation and friendly approach to visitors and callers
• Reliability and ability to work independently as well as part of a team
• Basic knowledge of office management systems and procedures
• Flexibility and willingness to adapt to changing business needs

What we offer

At Mim Defense SDN BHD, we value our employees and are committed to creating a supportive and professional work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture emphasises teamwork, professional development and mutual respect. We provide a stable, full‑time employment opportunity with clear career progression pathways. Our team benefits from a collaborative work environment where your contributions are recognised and valued. We encourage continuous learning and skill development to support your professional growth within the organisation.

About us

Mim Defense SDN BHD is a professional organisation committed to delivering excellence in our sector. We are dedicated to maintaining the highest standards of service and operational efficiency. Our team comprises skilled professionals who work collaboratively to achieve our organisational objectives. We pride ourselves on our professional approach, attention to detail and commitment to supporting our staff. Based in Wangsa Maju, Kuala Lumpur, we provide a dynamic and organised workplace where employees can contribute meaningfully to our mission.

If you are an organised, detail-oriented professional with strong administrative experience and excellent interpersonal skills, we would like to hear from you.

What can I earn as an Administration Officer