Operations Specialist, Customer Logistics - Billing (AR/AP)

PM ACCESS WORLD (MALAYSIA) SDN. BHD.; Pasir Gudang; On-site; MYR 60,000 - 90,000; Part time

Benefits offered by this job

Competitive remuneration

Professional development opportunities

Job summary

PM ACCESS WORLD (MALAYSIA) SDN. BHD. is seeking an Operations Specialist, Customer Logistics - Billing (AR/AP) to support billing, job costing and vendor invoicing from our Pasir Gudang, Johor office.

This contract-based role focuses on accuracy, timely processing, and effective communication with customers and internal teams. You will perform AR/AP tasks, support month-end processes, and ensure adherence to payment timelines while maintaining high data quality across ERP systems.

Qualifications

• Possess Diploma/Certificate or Degree with relevant experience.
• Strong in AR/AP accounting and financial reconciliations.
• Proficient in MS Word, Excel and email communications.

Responsibilities

• Ensure smooth billings and job costings for customer accounts.
• Reconcile vendor invoices and perform system adjustments as needed.
• Ensure timely vendor billings and on-schedule payments.
• Prepare Receiver Reports for Customer Service submissions.
• Process updates to accounts and request system PA creations.
• Handle Credit Control activities for customer payments.

Skills

AR/AP accounting

MS Excel

Bahasa Melayu & English communication

Interpersonal skills

Education

Diploma/Certificate in Accounting

Tools

MS Word

PowerPoint

MS Outlook

Job description

Operations Specialist, Customer Logistics - Billing (AR/AP)

About the role

As an Operations Coordinator, Customer Logistics - Billing (AR/AP), you will play a crucial role in supporting the efficient and effective delivery of logistics services for our clients. Working on a contract basis (subject to renewal or conversion) from our Pasir Gudang, Johor office, you will be an integral part of our customer-focused operations team.

What you'll be doing:

• Ensure smooth billings and job costings, performing JC for customer accounts.
• Reconciliation of all vendor invoices, performing adjustments system intake / outtake / inventory system support, accruals as and when required.
• Ensuring vendor billings are timely and payment releases are on schedule.
• Support other administrative functions, reporting’s, verify and produce finalized Receiver Reports for submissions to Customer Service team.
• Perform updating of accounts and put in requests for system PA creations to Commercial Team.
• Perform Credit Control functions pertaining to following up on payments with customers.
• Timely and error free processing of customer’s instructions such as warranting, title transfer and warehouse receipt.
• Perform & support month end accrual and P&L queries from Finance during month end accrual and closing exercise.
• To ensure job costing is completed in ERP and review job budget with consideration of additional charges.
• Engage with customer to ensure timely payments to AR invoices. Target to minimize ageing payments that are more than 30 days.
• To ensure Job Costing is up to date once the job is completed. Include provision in the job costing sheet if foresee unexpected charges.
• To clarify timely on the Local Service Providers invoices to ensure accurate AP payments from Finance department.
• Any other tasks or assignments as may be assigned from time to time.

What we're looking for:

• Minimum Certificate / Diploma / Degree or equivalent qualifications with relevant experience
• Need someone who strong in accounting especially in AR/AP.
• Minimum 2 - 3 years in Freight Forwarding, Warehousing or Logistics Industry
• Able to speak and write well in Bahasa Melayu and English
• Effective interpersonal skills, customer focused, results oriented with positive outlook
• Good knowledge and experience in MS Word, Excel, MS Outlook, Power Point presentation, well versed with emails correspondences.
• Committed and able to work overtime as and when required

What we offer

At PM ACCESS WORLD (MALAYSIA) SDN. BHD.', we are dedicated to providing our employees with a supportive and rewarding work environment. As an Operations Coordinator, , you will have the opportunity to be part of a dynamic team and contribute to the success of our growing logistics business. We offer competitive remuneration, opportunities for professional development, and a range of employee benefits to support your overall well-being.

Company description

Access World is a global commodities warehousing and freight forwarding company including logistics business. Active in 25 countries, we offer complete logistics, storage and supply chain solutions, tailor-made to our customer requirements for various commodities including metals and minerals, soft commodities, chemicals, renewables, oil & gas, project and general cargo. We are an approved warehouse keeper of the London Metal Exchange (LME) and Chicago Mercantile Exchange (CME), and we provide warehousing and associated logistics and value-added service to traders, producers, financiers and consumers of non-ferrous and ferrous metals, ferroalloys and minor metals etc. Our worldwide offices and operations span across Africa, Asia Pacific, Europe & Middle East, and US. Each region operating in semi-autonomous offices with their own corporate functions including Commercial, Finance, HR, Compliance & Legal, Customer Service, and Operations.

What can I earn as an Operations Specialist