Operations Purchasing Executive

Mindpec Solutions; Shah Alam; On-site; MYR 36,000 - 43,000; Full time

Job summary

Mindpec Solutions in Shah Alam is seeking an Operations & Purchasing Executive to support day-to-day operations, focusing on purchasing, invoicing, inventory management, and vendor coordination.

Ideal candidate is organized, detail-oriented, proficient in Excel and documentation, and able to collaborate with internal teams within a full-time permanent role based in Kota Kemuning, Shah Alam.

Qualifications

• Degree in Business Administration, Supply Chain Management, Operations Management or related.
• 2–3 years of relevant experience in operations, purchasing, procurement, inventory or administration.
• Good understanding of purchasing and inventory management processes.
• Good knowledge of Microsoft Office, particularly Excel.
• Strong attention to detail with numerical and analytical skills.
• Good negotiation, communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Maintain and update customer master data for accuracy.
• Reconcile discrepancies between shipping records and the invoice register.
• Manage daily purchasing activities, including issuing Purchase Orders.
• Maintain the PO Master List in Excel and the accounting system.
• Prepare and submit E-Invoices to the tax authority within timelines.
• Monitor GRNs and follow up with Sales on outstanding items.
• Assist with vendor evaluation and stock counts and reports.
• Coordinate with departments on stock availability and lead times.
• Prepare operational and management reports when required.

Skills

Excel

Microsoft Office

Numerical skills

Analytical skills

Negotiation

Communication

Interpersonal skills

Problem solving

Time management

Detail-oriented

Education

Degree in Business Administration / Supply Chain Management / Operations Management

Tools

PO Management System

Inventory management software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Location: Kota Kemuning Seksyen, 40460 Shah Alam
Salary: RM3,500+ per month, depending on experience
Employment Type: Full-time, Permanent

• *********@mindpec.com
• WhatsApp: [phone]

About the Role

We are looking for an Operations & Purchasing Executive to support our day-to-day business operations, with a focus on purchasing, invoicing, inventory management, vendor coordination and operational administration.

This role is suitable for someone who is organised, detail-oriented and comfortable working with Excel, purchasing documentation, inventory records and multiple internal departments.

Key Responsibilities

• Prepare and issue customer invoices accurately and on time.
• Maintain and update customer master data and ensure information is accurate.
• Track and reconcile discrepancies between shipping records and the invoice register.
• Manage daily purchasing activities, including preparing and processing Purchase Orders (POs) according to company procedures.
• Maintain the PO Master List in Excel and the accounting system, ensuring both records are accurate and consistent.
• Prepare and submit E-Invoices to LHDN within the required timeline.
• Monitor monthly Goods Received Notes (GRN) and follow up on outstanding items with the Sales team.
• Monitor New Vendor Questionnaires and assist with vendor evaluation and re-evaluation.
• Assist with stock counts and prepare Stock Count Reports for management.
• Monitor inventory levels and support initiatives to improve inventory efficiency and minimize costs.
• Handle quotations, proposals and contract-related documentation.
• Coordinate with internal departments regarding requirements, stock availability and delivery lead times.
• Liaise with relevant teams to ensure customer requirements are fulfilled on time.
• Identify operational issues and recommend improvements to the supervisor or HOD.
• Prepare operational and management reports when required.
• Perform other duties and responsibilities assigned by management.

Requirements

• Degree in Business Administration, Supply Chain Management, Operations Management or a related discipline.
• Preferably 2–3 years of relevant working experience in operations, purchasing, procurement, inventory or administration.
• Good understanding of purchasing and inventory management processes.
• Good knowledge of Microsoft Office, particularly Microsoft Excel.
• Strong attention to detail with good numerical and analytical skills.
• Good negotiation, communication and interpersonal skills.
• Good problem-solving and follow-up skills.
• Able to work independently and manage multiple tasks.
• Well-organised, responsible and detail-oriented.
• Positive attitude with good coordination skills.