Operation Executive

Mindpec Solutions; Shah Alam; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Job summary

Mindpec Solutions in Shah Alam, Malaysia, seeks a detail-oriented professional to manage purchasing and inventory operations. You will prepare POs, maintain master data, and ensure accurate invoicing and vendor information while collaborating with Sales and other departments to meet customer needs.

Qualifications include a Bachelor's degree (preferred) and 2–3 years in purchasing/inventory. Strong Excel skills, English, Bahasa Malaysia and Mandarin proficiency required; health insurance is

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–3 years of working experience in purchasing/inventory management.
• Good negotiation, communication and interpersonal skills.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and spoken communication in English, Bahasa Malaysia and Mandarin.
• Able to work independently, detail-oriented and well-organised.

Responsibilities

• Prepare and issue customer invoices accurately and timely.
• Update and maintain customer master files and ensure all information is accurate.
• Track and reconcile discrepancies between the shipping log and invoice register.
• Manage daily purchasing operations, including the preparation and processing of Purchase Orders (PO) in accordance with company procedures.
• Maintain the PO Master List in Excel and the accounting system, ensuring both records are accurate and consistent.
• Manage and submit E-Invoices to LHDN on a timely basis.
• Monitor and follow up on monthly GRN records and coordinate with the Sales team for outstanding items.
• Monitor New Vendor Questionnaires and assist in vendor evaluation and re-evaluation activities.
• Assist in stock counts and prepare Stock Count Reports for management.
• Monitor inventory levels and support continuous improvement initiatives to minimize inventory costs.
• Handle quotations, proposals and contract documentation.
• Liaise with internal departments to review requirements and delivery lead times to ensure customers’ needs are met.
• Identify operational issues and recommend improvements to the supervisor.
• Prepare relevant operational and management reports when required.
• Perform other duties and responsibilities as assigned by the management.

Skills

Negotiation

Communication

Interpersonal skills

Independent worker

Detail oriented

Education

Bachelor's degree (Preferred)

Tools

Excel

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Prepare and issue customer invoices accurately and timely.
• Update and maintain customer master files and ensure all information is accurate.
• Track and reconcile discrepancies between the shipping log and invoice register.
• Manage daily purchasing operations, including the preparation and processing of Purchase Orders (PO) in accordance with company procedures.
• Maintain the PO Master List in Excel and the accounting system, ensuring both records are accurate and consistent.
• Manage and submit E-Invoices to LHDN on a timely basis.
• Monitor and follow up on monthly GRN records and coordinate with the Sales team for outstanding items.
• Monitor New Vendor Questionnaires and assist in vendor evaluation and re-evaluation activities.
• Assist in stock counts and prepare Stock Count Reports for management.
• Monitor inventory levels and support continuous improvement initiatives to minimize inventory costs.
• Handle quotations, proposals and contract documentation.
• Liaise with internal departments to review requirements and delivery lead times to ensure customers’ needs are met.
• Identify operational issues and recommend improvements to the supervisor.
• Prepare relevant operational and management reports when required.
• Perform other duties and responsibilities as assigned by the management.

Requirements

• Minimum *Degree in Business Administration or related field*.
• Preferably *2–3 years of working experience* in a related field.
• Good understanding and knowledge of *Purchasing and Inventory Management*.
• Good negotiation, communication and interpersonal skills.
• Computer literate, with good knowledge of *Microsoft Office, especially Excel*.
• Good analytical and problem-solving skills.
• Excellent spoken and written communication skills in *English, Bahasa Malaysia and Mandarin*.
• Able to work independently, detail-oriented and well-organised.
• Positive attitude with good coordination and follow-up skills.
• Health insurance

Education:

• Bachelor's (Preferred)

Experience:

• Operation: 2 years (Preferred)
• Purchasing: 2 years (Preferred)
• Inventory Management: 2 years (Preferred)