Operations Executive: Office & Admin Dynamo

Malee Dmc Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 78,000; Full time

Job summary

Malee Dmc Sdn Bhd is seeking an experienced Operations Executive for our Kuala Lumpur Sentral office. You will support administrative and operational functions, coordinate between departments, and contribute to overall efficiency.

You will manage scheduling, correspondence, records, and vendor relationships while assisting senior staff and ensuring compliance with company policies. Kuala Lumpur residency is required for this role.

Qualifications

• Experience as Administrative Assistant or Operations Executive in a professional office environment.
• Excellent organisational skills to manage multiple tasks and priorities.
• Strong written and verbal communication in English and Chinese; Malay knowledge advantageous.
• Proficiency in Microsoft Word, Excel and Outlook.
• Ability to work independently and as part of a team; initiative and problem solving.
• Attention to detail and commitment to accuracy and quality.
• Professional demeanour with customer service orientation.
• Confidential handling of sensitive information.
• Familiarity with office management systems and tools.
• Knowledge of Malaysian office practices and corporate culture is beneficial.

Responsibilities

• Manage and coordinate administrative tasks including scheduling, correspondence, document preparation, and filing systems.
• Provide comprehensive support to senior staff and department heads, including diary management and meeting coordination.
• Maintain accurate records and databases, ensuring documentation is organised and accessible.
• Coordinate office operations including supplies ordering, inventory management, and vendor relationships.
• Organise and facilitate meetings, conferences, and events, including agendas and minutes.
• Handle telephone and email communications professionally, directing enquiries to appropriate departments.
• Monitor office systems and facilities and raise issues with management as needed.
• Support financial administration tasks such as processing invoices, expense claims, and travel arrangements.
• Ensure compliance with company policies and procedures across operational matters.
• Liaise with external stakeholders and service providers to resolve issues.

Skills

Administrative experience

Organisational skills

Communication skills

MS Office

Diary management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Malee Dmc Sdn Bhd is seeking an experienced Operations Executive for our Kuala Lumpur Sentral office. You will support administrative and operational functions, coordinate between departments, and contribute to overall efficiency.

You will manage scheduling, correspondence, records, and vendor relationships while assisting senior staff and ensuring compliance with company policies. Kuala Lumpur residency is required for this role.