Office Manager: Operations & Admin Leader (Kuala Lumpur)

Nanyang Xpress Sdn. Bhd.; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative work environment

Job summary

Nanyang Xpress Sdn. Bhd. is seeking a dynamic and organised Office Manager to join our Kuala Lumpur team on a full-time basis.

This pivotal role ensures the smooth operation of our office environment by coordinating facilities, services and administrative processes. You will oversee day-to-day office operations, budgets and expenditure, vendor management, health and safety, and HR support such as onboarding and records.

Qualifications

• 3-5 years of proven experience in office management or a similar administrative role.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively across all levels of the organisation.
• Proficiency in Microsoft Office applications and office management software.
• Experience in managing budgets and controlling office expenditure.
• Knowledge of office health, safety, and security regulations.
• Problem-solving ability with a proactive approach to identifying improvements.
• Attention to detail and accuracy in record-keeping and documentation.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• A professional demeanour with strong customer service orientation.

Responsibilities

• Managing day-to-day office operations, including maintaining office facilities, equipment, and supplies
• Overseeing the coordination of office services such as maintenance, cleaning, security, and utilities
• Managing office budgets and controlling expenditure whilst maintaining cost-effectiveness
• Coordinating with external vendors and service providers to ensure quality service delivery
• Supporting human resources functions such as onboarding, employee records, and office policies
• Implementing and maintaining office procedures and systems for efficiency and compliance
• Managing office inventory and ordering supplies as needed
• Serving as the point of contact for health, safety, and security matters within the office
• Providing administrative support to senior management and various departments

Skills

Office management

Budgeting

Vendor management

HR support

Health & safety

Job description

Nanyang Xpress Sdn. Bhd. is seeking a dynamic and organised Office Manager to join our Kuala Lumpur team on a full-time basis.

This pivotal role ensures the smooth operation of our office environment by coordinating facilities, services and administrative processes. You will oversee day-to-day office operations, budgets and expenditure, vendor management, health and safety, and HR support such as onboarding and records.