Efficient Admin Assistant - Office Ops & HR Onboarding

EMAS SECURITY SDN BHD; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Staff development opportunities

Flexible working arrangements

Job summary

EMAS Security SDN BHD in Kuala Lumpur is seeking an Admin Assistant to join our Sentul-based team. This full-time role supports day-to-day office operations, handles correspondence, coordinates meetings, and maintains records with a focus on accuracy and confidentiality.

The ideal candidate will be proficient in Microsoft Office, bilingual in English and Malay, and capable of working in a professional security services environment.

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Strong organisational skills with multitasking ability.
• Excellent written and verbal communication in English and Malay.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage and organize office files and records securely.
• Provide general administrative support to management and staff.
• Handle incoming/outgoing correspondence, emails, and couriers.
• Schedule meetings and manage conference room bookings.
• Maintain office supplies and place orders when needed.
• Process invoices and routine financial documents.
• Answer and direct phone calls to appropriate departments.
• Support data entry and maintain administrative databases.
• Assist HR with onboarding and offboarding procedures.
• Coordinate office maintenance with service providers.

Skills

Organisational skills

Multitasking

Written and verbal communication

English and Malay bilingual

Customer service

Tools

Microsoft Office

MS Outlook

Job description

EMAS Security SDN BHD in Kuala Lumpur is seeking an Admin Assistant to join our Sentul-based team. This full-time role supports day-to-day office operations, handles correspondence, coordinates meetings, and maintains records with a focus on accuracy and confidentiality.

The ideal candidate will be proficient in Microsoft Office, bilingual in English and Malay, and capable of working in a professional security services environment.