Operations Assistant (Data & ERP Systems)

SHIN-NIPPON INDUSTRIES SDN BHD; Johor Bahru; On-site; MYR 25,000 - 33,000; Full time

Job summary

SHIN-NIPPON INDUSTRIES SDN BHD is seeking an Operations Assistant to support daily production and inventory activities. You will enter data, track transactions, and ensure records are accurate and timely to aid decision making.

Key tasks include updating system transactions, generating daily/weekly/monthly reports, and coordinating with Planning, Logistics, Finance, Quality, and IT teams. A relevant diploma or degree with 1–2 years' experience is required.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Operations Management, Manufacturing, Supply Chain Management, Information Systems, or related field.
• 1–2 years of experience in data entry, operations administration, inventory control, or system-related support roles.
• Proficient in business systems and data management software.
• Strong data entry accuracy and attention to detail.
• Good Microsoft Excel, Word, and reporting skills.
• Understanding of production, inventory, or operational processes.
• Strong analytical and problem-solving skills.
• Effective communication and coordination skills.

Responsibilities

• Perform daily data entry for production and inventory transactions in the system.
• Update production transactions, material movements, inventory transfers, and completion records in the system.
• Ensure all system transactions are completed accurately and within the required timeline.
• Monitor transaction status and follow up on incomplete or pending transactions.
• Collect production data from Daily Production Reports, Manufacturing Records, and other operational documents.
• Consolidate and verify operational data before system entry.
• Cross-check physical records against system records to identify discrepancies.
• Support inventory reconciliation and stock verification activities.
• Prepare daily, weekly, and monthly operational reports.
• Liaise with Planning, Logistics, Finance, Quality, and IT teams regarding transaction issues and data discrepancies.

Skills

Data entry

Excel

Word

Reporting

Communication

Analytical skills

Attention to detail

Education

Diploma or Bachelor’s in Business/Operations

Tools

ERP systems

Job description

To support daily operational activities through accurate data collection, system transaction updates, documentation management, and reporting. The Operations Assistant is responsible for ensuring production, inventory, and operational data are recorded accurately and timely in the system to support inventory accuracy, traceability, and business decision-making.

Key responsibilities

Perform daily data entry for production and inventory transactions in the system

Update production transactions, material movements, inventory transfers, and completion records in the system

Ensure all system transactions are completed accurately and within the required timeline

Monitor transaction status and follow up on incomplete or pending transactions

Collect production data from Daily Production Reports, Manufacturing Records, and other operational documents

Consolidate and verify operational data before system entry

Cross-check physical records against system records to identify discrepancies

Support inventory reconciliation and stock verification activities

Prepare daily, weekly, and monthly operational reports

Liaise with Planning, Logistics, Finance, Quality, and IT teams regarding transaction issues and data discrepancies

About you

Diploma or Bachelor's Degree in Business Administration, Operations Management, Manufacturing, Supply Chain Management, Information Systems, or a related field

Minimum 1-2 years of experience in data entry, operations administration, inventory control, or system-related support roles

Proficient in business systems and data management software

Strong data entry accuracy and attention to detail

Good Microsoft Excel, Word, and reporting skills

Understanding of production, inventory, or operational processes

Strong analytical and problem-solving skills

Effective communication and coordination skills

We are ISO 9001 & ISO14001 certified company specialised in developing and manufacturing of Printing and Packaging products. We have established ourselves in the industry and have acclaimed awards from reputable organisations worldwide.

We are ISO 9001 & ISO14001 certified company specialised in developing and manufacturing of Printing and Packaging products. We have established ourselves in the industry and have acclaimed awards from reputable organisations worldwide.

We are currently building our team of professionals to further enhance our operations and expertise. The Management acknowledges that human capital is one of the key success factors to ensure continuous and sustainable growth. Hence, we are looking for dynamic, energetic, focus and objectives driven person to join us to achieve our common goals.

We are currently building our team of professionals to further enhance our operations and expertise. The Management acknowledges that human capital is one of the key success factors to ensure continuous and sustainable growth. Hence, we are looking for dynamic, energetic, focus and objectives driven person to join us to achieve our common goals.

What can I earn as an Operations Assistant