Ops & Projects Admin Executive

Setia Awan Land Services Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 54,000; Full time

Job summary

Setia Awan Land Services Sdn Bhd seeks an organized Administration Executive to provide essential admin and coordination support to the Sales and Project teams. You will process quotations, sales orders, and delivery orders, and assist with client proposals to keep operations smooth.

Responsibilities include project documentation, claims, site records, e-commerce product listings on Shopee and TikTok Shop, plus data management and filing. English and Bahasa Malaysia are required.

Qualifications

• Diploma or equivalent; 1–2 years in admin or operations support.
• Strong organizational and time-management skills.
• High accuracy and attention to detail in data entry and reports.
• Proficiency in Microsoft Office (Word, Excel); Google Workspace a bonus.
• Experience with Shopee Seller Centre or TikTok Shop is an advantage.
• Good command of English and Bahasa Malaysia (written and spoken).
• Proactive, self-driven and able to work independently.
• Discreet and professional handling confidential information.

Responsibilities

• Process quotations, sales orders and delivery orders.
• Track orders and payments with delivery and accounts teams.
• Assist with sales presentations, catalogues and client proposals.
• Maintain organised sales trackers and client contacts database.
• Prepare project documentation: letters, work orders and site instructions.
• Assist with progress claims, variations and inspections records.
• Handle project handover documents and close-out packages.
• Maintain complete and organised project files.
• Manage product listings on Shopee and TikTok Shop; ensure accuracy.
• Coordinate fulfilment with warehouse; respond to customer enquiries.
• Collect daily sales and project updates; maintain filing systems.

Skills

Organizational skills

Time management

Attention to detail

Proactivity

Independence

Discretion

Education

Diploma or equivalent

Tools

Microsoft Office

Excel

Google Workspace

Job description

Setia Awan Land Services Sdn Bhd seeks an organized Administration Executive to provide essential admin and coordination support to the Sales and Project teams. You will process quotations, sales orders, and delivery orders, and assist with client proposals to keep operations smooth.

Responsibilities include project documentation, claims, site records, e-commerce product listings on Shopee and TikTok Shop, plus data management and filing. English and Bahasa Malaysia are required.