Administrative Executive

STRATEM (M) SDN BHD; Subang Jaya; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Supportive working environment

Job summary

STRATEM (M) SDN. BHD.

based in Subang Jaya, Selangor, Malaysia, is seeking an Administrative Executive who is responsible, organised, and detail-oriented to support daily administrative operations and ensure smooth coordination of office activities. Key duties include tracking orders, arranging delivery schedules, handling invoicing, DO, purchasing and payroll administration for a small team, plus preparing weekly and monthly operational, accounts and sales reports.

Qualifications

• SPM or Diploma in Business Administration or related field.
• 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Word and Excel; good communication skills.

Responsibilities

• Track and update order status to support daily operations.
• Plan and arrange collection and delivery schedules to and from clients' premises.
• Handle invoicing, Delivery Orders (DO), purchasing and payroll administration for a small team.
• Prepare weekly and monthly operational, accounts and sales reports.
• Manage customer enquiries via phone, WhatsApp and email.
• Maintain accurate records of orders, deliveries, invoices and payments.
• Handle procurement and inventory management.
• Perform general administrative duties including filing, documentation and data entry.
• Coordinate with internal teams and customers to ensure timely follow-up on operational matters.
• Participate in cross-training across different administrative and operational functions.

Skills

Communication

Organisational skills

Time management

Attention to detail

Multitasking

Independent working

Education

SPM/Diploma in Business Administration or related

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible, organised, and detail-oriented Administrative Executive to join our team. The successful candidate will be responsible for supporting daily administrative operations and ensuring smooth coordination of office activities.

Key responsibilities

• Track and update order status to support daily operations.
• Plan and arrange collection and delivery schedules to and from clients' premises.
• Handle invoicing, Delivery Orders (DO), purchasing and payroll administration for a small team of fewer than 10 employees.
• Prepare weekly and monthly operational, accounts and sales reports.
• Manage customer enquiries via phone, WhatsApp and email.
• Maintain accurate records of orders, deliveries, invoices and payments.
• Handle procurement and inventory management.
• Perform general administrative duties including filing, documentation and data entry.
• Coordinate with internal teams and customers to ensure timely follow-up on operational matters.
• Participate in cross-training across different administrative and operational functions to develop broader knowledge and skills.
• Provide backup support for team members and assist with essential task during leave or peak periods

About you

• Minimum SPM/Diploma in Business Administration or a related field.
• Minimum 1 to 2 years of relevant administrative experience preferred.
• Good working knowledge of Microsoft Office, particularly Word and Excel.
• Good communication and interpersonal skills.
• Strong organisational and time-management skills.
• Meticulous, proactive and able to work independently.
• Able to multitask, prioritise tasks and meet deadlines.
• Good attention to details and well-organized.
• Good command of English and Bahasa Malaysia, both written and spoken.
• Willing to learn new tasks and support different functions when required.

Annual leave and medical benefits

EPF, SOCSO & EIS

Supportive working environment

About us

STRATEM (M) SDN. BHD. is based in Subang Jaya, Selangor, Malaysia.