Operations & Admin Executive

Morgan Philips Group; Selangor; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

13 months' bonus

Mentorship from senior leadership

Career growth opportunity

Job summary

Morgan Philips Group is seeking an Operations Executive in Malaysia to be the engine room of the company, partnering with the Operations Manager and Managing Director. This role spans finance, HR, compliance, and client operations beyond a narrow admin remit.

You will source vendors, manage invoicing, onboarding, reporting, and cross-border tax considerations, while coordinating with senior leadership in a fast-growing international franchise.

Qualifications

• 3 to 8 years of experience in operations, finance admin, office management, or a similar multi-disciplinary support role.
• Meticulous attention to detail — especially with numbers, documents, and deadlines.
• Comfortable juggling priorities across finance, HR, and admin without dropping the ball.
• Strong communicator who can liaise with leadership, clients, and external vendors.
• Proficiency with Excel, PowerPoint and general office tools.
• Discretion and integrity — trusted with financial and confidential information.

Responsibilities

• Source and manage vendors, events, and client-facing materials.
• Coordinate travel, meetings, and events bookings.
• Prepare regular reports for leadership (billings, pipeline).
• Support town halls and internal communications.
• Handle invoicing lifecycle and liaise with consultants and clients.
• Maintain billings tracker and coordinate exports to finance system.
• Manage accounts payable/receivable and cross-border vendor payments.
• Assist HR/Finance on new joiners, leavers, and leave records.
• Maintain contracts and compliance documents with authorities.

Skills

Attention to detail

Stakeholder communication

Multitasking

MS Excel & PowerPoint

Job description

Morgan Philips Group is a global executive search and recruitment powerhouse spanning 20+ countries. Our Malaysia franchise is growing fast, with industry-leading consultants serving clients across various sectors and size.

We're looking for a sharp, organized, and trustworthy Operations Executive to be the engine room of our company. This is not a narrow admin role — you'll sit at the intersection of finance, HR, compliance, and client operations, working directly with the Operations Manager and Managing Director. If you love variety, ownership, and being the person who makes everything run smoothly behind the scenes, this role is built for you.

Why You'll Love This Role

• Direct access to leadership — you'll work closely with the Managing Director, Operations Manager, and Finance & HR leads, not buried in a silo.
• Variety, never boredom — one day you're issuing invoices and reconciling billings, the next you're onboarding a new hire, sourcing a vendor, or coordinating a regional town hall.

What You'll Do

Office admin & Reporting

• Source and manage vendors for office needs, events, and client-facing materials
• Coordinate bookings for travel, client meetings, and events
• Flag cross-border vendor arrangements for tax considerations
• Prepare regular reports (billings, new business, pipeline reconciliation) for leadership
• Support town halls, quarterly reviews, and internal communications
• Support the full invoicing lifecycle: issuing RTIs, preparing invoices, tracking approvals, and liaising with consultants and clients
• Maintain the Billings Tracker and coordinate weekly exports to the finance system
• Handle credit notes, revisions, and inter-office billing across MPG entities
• Chase accounts receivable and keep payment records up to date
• Coordinate accounts payable, petty cash, and office expense approvals
• Manage recurring vendor payments (parking, subscriptions, services)
• Review and approve employee claims for accuracy and compliance
• Support banking administration, e-invoicing setup, and liaison with company secretary/accounting partners
• Run onboarding and offboarding experience — access cards to welcome kits to system setup
• Coordinate with HR/Finance partners on new joiners, leavers, and leave records
• Prepare and maintain the company handbook and ownership guidelines
• Manage Terms of Business (TOB) documentation, tracking, and client entity records
• Handle recruitment licensing renewals and statutory submissions
• Maintain contracts and compliance documentation with relevant authorities

What We're Looking For

• 3 to 8 years of experience in operations, finance admin, office management, or a similar multi-disciplinary support role.
• Meticulous attention to detail — especially with numbers, documents, and deadlines
• Comfortable juggling priorities across finance, HR, and admin without dropping the ball
• Strong communicator who can confidently liaise with leadership, clients, and external vendors
• Proficiency with Excel, PowerPoint and general office tools
• Discretion and integrity — you'll be trusted with financial and confidential information

What We Can Offer

• A dynamic, people-first environment within a fast-growing international franchise
• Strong starting salary with competitive yearly increments, medical benefits +13 months' bonus
• Direct mentorship and exposure to senior leadership
• A role where your work is visible, valued, and directly tied to business success