Admin & Operations Manager

Talent Recruit; Kuala Lumpur; On-site; MYR 48,000 - 78,000; Full time

Job summary

Talent Recruit represents a licensed financial services company based near KL Eco City and is seeking an Admin & Operations Manager to support the finance department and oversee daily administrative tasks.

Responsibilities include managing facilities, coordinating access and meetings, and handling vendor contracts. A Diploma and 3–8 years in admin/ops are required, with proficiency in Microsoft Office or Google Workspace and the ability to work independently.

Qualifications

• Minimum Diploma in relevant field.
• 3–8 years experience in administration or operations role.
• Competent with Microsoft Office or Google Workspace.
• Able to work independently and manage responsibilities with minimal supervision.

Responsibilities

• Full Ownership of Office & Administrative Operations.
• Manage the day-to-day administrative needs of the company.
• Ensure smooth running of office facilities, equipment, and supplies.
• Coordinate office access, workspace logistics, and office upkeep.
• Support implementation and execution of operational workflows and SOPs.
• Identify operational gaps and recommend improvements.
• Coordinate meetings, office logistics, and company arrangements.
• Vendor & Procurement Management: liaise with vendors and handle quotations and contracts.
• Finance & Administrative Coordination: track invoices and maintain records.

Education

Diploma in relevant field

Tools

Microsoft Office

Google Workspace

Job description

About the job Admin & Operations Manager

Company Background: We are representing our client, a licensed financial services company with their office location based in KL Eco City. They are currently on a look out for an Admin & Operation Manager to support their finance department.

Key Responsibilities

Full Ownership of Office & Administrative Operations

• Manage the day-to-day administrative needs of the company
• Ensure smooth running of office facilities, equipment, and supplies
• Coordinate office access, workspace logistics, and office upkeep
• Support implementation and execution of operational workflows and SOPs
• Identify operational gaps and recommend improvements
• Coordinate meetings, office logistics, and company arrangements

Vendor & Procurement Management

• Liaise with vendors, contractors, and service providers
• Source vendors, obtain quotations, and coordinate procurement
• Manage vendor contracts, renewals, and service arrangements
• Ensure vendors deliver services as required

Finance & Administrative Coordination

• Track invoices and coordinate vendor payments with finance team
• Maintain proper records for expenses, purchases, and contracts
• Support administrative requirements for audit, compliance, and documentation

Requirements:

• MinimumDiplomainrelevant field
• 3–8 years experience in administration or operations role
• Competent with Microsoft Office or Google Workspace
• Able to work independently and manage responsibilities with minimal supervision

Working Hours: 9am to 6pm