Administrative Executive

MFP Cloud Sdn Bhd; Iskandar Puteri; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Hospitalization insurance

Medical reimbursement

Competitive remuneration

Job summary

Accounting Superhero powered by MFP Cloud Sdn Bhd is seeking an Administrative Executive to support daily office operations and provide confidential executive assistance to the leadership team. The role requires discretion, strong organisation, and the ability to handle time-sensitive matters with professionalism.

You will manage office administration, liaise with vendors and government bodies, coordinate travel, and support strategic documentation for senior management.

Qualifications

• Prior experience in administrative, executive assistant, or office management roles.
• Strong organisational skills with ability to juggle multiple priorities.
• High level of integrity and discretion due to confidential information.
• Proactive communication and ability to liaise with vendors and government bodies.

Responsibilities

• Oversee general office upkeep and day-to-day administration.
• Manage vendor/consultant relationships and office equipment matters.
• Handle courier, postal, and pantry supply matters.
• Prepare reports, take minutes, and support confidential leadership documentation.
• Schedule meetings and arrange travel for management; assist travel needs.
• Liaise with government bodies (e.g., SSM) and certify documents as needed.
• Maintain sensitive records with strict confidentiality.

Skills

Organisational skills

Discretion

Communication

Vendor liaison

Travel coordination

MS Office

Google Workspace

IT basics

Tools

MS Office

Google Workspace

Job description

About This Role

We're looking for a highly organised and discreet Administrative Executive to support our day-to-day office operations and provide confidential executive support to our leadership team. This role suits someone who is detail-oriented, trustworthy, and comfortable managing a wide range of responsibilities, from general office administration to sensitive, time-critical matters, with professionalism and discretion.

Responsibilities

Office Administration

Oversee general office upkeep, day-to-day administration, and vendor/consultant relationships, including all office equipment matters (computers, networking, and other systems).

Manage company assets, merchandise, and stationery inventory, and recommend improvements to office operations.

Handle courier, postal, and pantry supply matters.

Conduct research, prepare reports and presentations, and take minutes at meetings.

Support directors with confidential strategy and management documentation.

Schedule meetings, arrange travel, and accompany management on travel-related matters as required.

Liaise with the Companies Commission of Malaysia (SSM) and other government bodies, and arrange document certification as needed.

Confidential & Executive Support

Maintain and update sensitive personal and organisational records with strict confidentiality.

Handle personal errands and time-sensitive matters on behalf of leadership as required, maintaining the highest level of discretion at all times.

Requirements

Prior experience in an administrative, executive assistant, or office management role.

Excellent organisational skills and the ability to juggle multiple priorities.

A high level of integrity and discretion - this role involves access to confidential and personal information.

Strong communication skills and a proactive, can-do attitude.

Comfortable liaising with vendors, consultants, and government bodies (e.g. SSM).

Proficiency in MS Office / Google Workspace; familiarity with office IT/networking basics is a plus.

Willingness to travel or run errands outside the office as needed.

Benefits

Group Hospitalization & Surgical Insurance.

Private medical reimbursement (subject to annual cap).

Competitive remuneration based on experience.

Company

Accounting Superhero powered by MFP Cloud Sdn Bhd