Operations & Admin Coordinator: Drive Smooth Office Operations

Sudi Jaya Services; Bayan Lepas; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

Annual Leave

EPF

Health Insurance

Medical Leave

SOCSO

Job summary

Jora Malaysia is seeking a detail-oriented Administrative Assistant to support daily office operations in Penang's Bayan Lepas area. You will assist across departments with correspondence, document preparation, records management, and scheduling.

You will coordinate meetings, manage office supplies, handle calls and emails, and assist with reports and presentations, ensuring compliance and a productive workplace.

Qualifications

• Assist in daily administrative tasks to ensure smooth office operations.
• Provide comprehensive administrative support across departments, including correspondence, document preparation, and records maintenance.
• Coordinate and schedule meetings and travel arrangements for staff.
• Manage office supplies and equipment, ensuring adequate stock and maintenance.
• Handle phone, email, and mail communications professionally and promptly.
• Maintain organized filing systems, physical and electronic, for easy retrieval.
• Assist in preparing reports, presentations, and other documents as required.
• Support implementation of company policies and procedures to ensure compliance.
• Collaborate with team to resolve operational issues and maintain a productive environment.
• Provide excellent customer service to internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Manage and maintain office supplies, equipment, and facilities, coordinating repairs as needed.
• Coordinate employee transportation, safety, and vehicle condition.
• Maintain records of vehicle maintenance, inspections, and regulatory compliance.
• Assist in preparation of reports, presentations, and other documents.
• Support onboarding of new employees, including workstation setup.
• Handle communications and direct them to the appropriate personnel.

Skills

Administrative skills

Communication

Job description

Jora Malaysia is seeking a detail-oriented Administrative Assistant to support daily office operations in Penang's Bayan Lepas area. You will assist across departments with correspondence, document preparation, records management, and scheduling.

You will coordinate meetings, manage office supplies, handle calls and emails, and assist with reports and presentations, ensuring compliance and a productive workplace.